The Commodity Compliance and Monitoring Officer position plays a critical role in monitoring the actual distribution of food, agricultural supplies and non-food items to targeted communities. S/he reviews regular reports produced by food aid monitors and conducts regular monitoring visits to the field offices and food distribution points in an effort to identify challenges within the commodity distribution process and to identify solutions with the appropriate staff. The post holder also conducts end use monitoring assessments and documents findings. S/he monitors implementation of recommendations and agreed action points in close coordination with program staff in an effort to improve the management and delivery of food, agricultural supplies and non-food items to targeted beneficiaries.

II. Responsibilities

Job Responsibility #1     Monitoring and Reporting (35%)

• Conduct regular field visits to field offices and FDP’s to ensure that all activities in the commodity management process comply with the commodity management minimum standard. This includes monitoring the warehouse structure, storage and handling, stacking and distribution.

• Based on monitoring observations, prepare field trip reports with recommendations and subsequent action plans for each FDP

• Communicate regularly with the commodity compliance officer HO to verify, address and close findings at FDP level and maintain evidence (documentation) of such closures

• Follow up the proper completion of warehouse management and commodity distribution inspection checklists completed by food monitors for warehouses visited and distributions observed and summarize the findings

• Ensure that food monitors are conducting end use monitoring with beneficiaries regarding their ration size and the quality of items distributed  

• Review and compile FO and Food Aid Monitors' monitoring plans and reports and follow up implementation status with all concerned staffs

• Assess the internal control systems and procedures and compliance of regulations at each FDP to identify potential risks and come up with recommendations

• Determine losses and actions taken on a timely basis to pursue claims against responsible parties

Job Responsibility #2:    Actions to ensure quality commodity management and compliance (35%) 

• Support commodity supervisors, distributors and storekeepers to ensure viable corrective action plans are in place to bring commodity management at FDP in compliance with Donor minimum standards for commodity management and USAID/FFP regulations

• Review and consolidate field reports from field monitors identifying serious findings and issues and bringing them to the attention of the program team

• Accompany and or support the JEOP/DFSA compliance officers in conducting field visits

• Maintain files of follow up matrix sheets and enter closed findings in the agreed database

• Lead the development of profiles for each FDP and monthly status reports for submission to JEOP management and compliance officers

• Closely work with other commodity team to address findings reported by CRS/WVE compliance officers

Job Responsibility #3: Capacity Building and Support (20%)                         

• Contribute to recommendations to CARE management staff at field office on steps to be taken to improve commodity management systems, food distributions and other related procedures

• Coordinate the revision and improvement of commodity distribution systems in agreement with the senior commodity and compliance officer

• Support efforts to build capacity of commodity management staff at FDP and local office level, ensuring compliance with JEOP minimum standards for commodity management and FFP regulations

• Support in the identification of training needs for commodity management staff, facilitate training as needed, and support field offices and FDP activities in agreement with the concerned managers

Job Responsibility #4:  Other (10%)             

• Performs other incidental duties as assigned  by manager

III. GENDER EQUALITY

• Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.

• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming

Job Requirements

Required:

• BA Degree in Accounting, logistics management, Business Administration

• two and above years’ experience in food monitoring and Commodity management

• Proven supervisory experience and ability to manage teams

• Excellent technical knowledge and experience in food monitoring

• Knowledge of USAID/Title II rules and regulations

• Excellent prioritization skills and attention to details

• High degree of initiative, integrity and accountability

• Skill in report writing

• Ability to work under pressure and meet deadlines

• Skill in the use of computers and S/W related to the job

• Understanding of the importance of gender, youth and social inclusion

• Demonstrated commitment to principles of gender, equity, diversity, inclusion and PSHEA (safeguarding) through previous positions or programming experience

Desired:

• MBA/MS in accounting, Supplies Chain Management

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through THIS LINK.

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.