Children Believe Fund (CBF) is a child-centered, community-based international development organization devoted to addressing the needs of children, their families and communities by implementing programs that focus on education, early childhood development, child protection, health & nutrition, WASH, sustainable livelihood development, disaster risk reduction and gender equality in different parts of Ethiopia. Currently Children Believe Fund wants to hire one Administration Assistant for the project titled” Improving Play-based quality education and protection services for children affected by conflict in Kobo Ketema and Gidan Woreda, North Wollo, Amhara region.

Job Responsibilities:

The Admin Assistant is responsible for assisting Project Accountant with accounting processes such as accounts payable, travel requests, office supplies and stationery, general ledger, audits, monthly closings; and entering, updating and running reports using prescribed accounting software, etc., to achieve required results. The Admin Assistant also responsible for assisting the Project Coordinator with human and material resource management of project field Office including facilitating procurement and general services including transport or logistic arrangements and staff security and assist in handling administrative matters.

Key responsibilities include but not limited to:

• Assist Project Accountant in recording all transactions accurately and ensuring that there are adequate supporting documents and that all transactions comply with CBF and donor’s requirements.

• Processing payments and documents such as invoices, bills, journal vouchers, purchase orders, accounts payable, etc.

• Hosting visitors to the Project Field Office, arranging meeting venue, and receiving incoming call at the reception desk.

• With support from the Senior Administrative Assistant, verify items billed against items ordered and received and reconcile differences through follow-up with the vendor and/or other employees.

• Handling petty cash, updating and reconciling the petty cash register/books daily.

• Maintaining a cheque register and ensuring that vendors or service providers acknowledge receipts for all payments made.

• Reviewing employee travel and other advance requests, purchase requests and advise on budget availability and timing, assign budget codes to requests for recommendation by Project Accountant

• Processing and follow up on employee advances, prepare reconciliation of employee accounts receivables on monthly basis.

• Receive cash refunds by staff and supervising deposit into project bank Accounts.

• Assist entering, updating, and/or retrieving accounting data and transactions from the QuickBooks Accounting software

• Assist posting financial transactions and data to appropriate accounts in the QuickBooks accounting software.

• Assisting Project Accountant with staff payroll computations

• Assist in receiving and recording invoices and arranges payments, ensures that all nominal ledger control accounts, and monthly bank reconciliation.

• Support in facilitating accounts payable, travel requests, office supplies and stationery, general ledger, audits, monthly closings; and entering, updating and running reports.

• Facilitates the procurement and proper management of required supplies, material, equipment required for the project

• Assist the Field Coordinators in handling administrative issues

• Any other relevant activities or duties as deemed by her/his supervisor

 Duty station: Kobo Ketema and Gidan Woreda or Woldia, North Wollo, Amhara region

Terms of Employment: 10 months 

Job Requirements

Minimum Requirements /Qualifications, Attributes and Traits:

•  Degree in Accounting and Finance, Administration or equivalent accounting qualification.

• At least 3 years progressive work experience in office administration, accounting and financial management.

• At least 2 years’ of experience in working with office administrative tasks and financial software, QuickBooks software and reporting systems, spreadsheet and word-processing applications.

• Ability to clearly and concisely communicate ideas to a variety of audiences.

• Possess good computer skills, including MS Word, Excel, MS PowerPoint, MS Outlook, Quick Book and Peach Tree accounting software and internet skills

• Good in English and Amharic languages both speaking & writing.

• Ability to follow directions

• Able to achieve work within an agreed timetable by setting deadlines.

• Productive personality traits, patience, sociable, responsible with integrity and courage.

• Commitment to CBF’s Vision, Mission and Values.

How to Apply

Applications must be submitted in English. Please submit: (1) Cover Letter, (2) Current Resume (CV) and (3) Salary Expectations through the following email address: tdemle@childrenbelieve.ca

 Candidates MUST refer the position title on the subject line of their email and application.

Applications are welcome from qualified applicants and will be received until September 3, 2022 only.

 Children Believe Fund Ethiopia Office

Phone: +251 11 618 7875

Cape Verde Street, Woreda 02, House #066,

Bole Sub City, P.O. Box 9123, Addis Ababa, Ethiopia

Tirsit Demle <tdemle@childrenbelieve.ca>