Vacancy Announcement

Internal/External

Job Title: HR Officer 

Reference number: Vac/0305/22

Vacancy posting date: August 29, 2022

Closing Date: September 09, 2022

Duty Station:   Addis Abeba

Duration of Employment 4months

Employment Type: Fixed term

Salary: As per the organization scale

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided below:

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review

Employee Position Summary

Under the supervision of the Senior HR & Admin Officer the HR/Admin Officer provides general human resources and Admin support services for the department.  He/she will be responsible for: managing the recruitment and selections process, for managing the employment contracts which includes proper record keeping, for producing updated staff information including payroll data on a monthly basis for the assigned areas and assisting in all administration tasks in the department.

Job Description/Responsibilities: 

·       Responsible for tracking the vacant request and follow the proper procedure to fill the required staffing needs.

·       Responsible to review/longlist applications as per the required qualifications

·       Participate and organize assessment in recruitment and selection process

• Facilitates the preparation and timely completion of employment contracts for field offices staff. 

• Ensure field monthly timesheet and contracts are collected and reported on time from the assigned field locations.  

• Ensures assigned field offices employees has valid Employment contract on the file (which entails proper employment contract management). 

• Maintains staff personal files (which should include all the required documents as per the staff file checklist).

• Work closely with HR/Admin staff and assist on the process of registration and notification of staff with Pension Agency.  

• Follow up and ensure that all staff files are with updated and signed JDs, and also staff performance appraisals are done in a timely manner.

• Record staff information for the new entry and for any changes in a regular basis. 

• Ensures that all new hired staffs’ Inductions’ is scheduled and conducted with the relevant departments.

• Coordinates the timely administration of performance management Assists the management of employees grievance based on the IMC manual and Ethiopian Labour low. 

• Ensure all staff and dependants are covered under the existed Insurance cover

• Prepare staff information and relevant documents for the monthly payroll preparation.

• Manages staff exit process which includes managing clearance, final payment, work certificate, insurance exclusions, etc.

• Produce periodic reports on the assigned area.

Performs any other related tasks as assigned by the supervisor

Job Requirements

·       Minimum of Bachelor Degree in Business management, Human Resource management or related field. 

·       2 years of work experience in related field and at least one year INGO work experience is mandatory.    

·       Good knowledge of English language, especially writing skills, knowledge’s for staff data management.

Note: This description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

This Job Description only serves as a guide for the position available. IMC reserves the right to change, revise, omit, and add in part /in whole this document any time without giving any reason thereof. 

Compliance & Ethics :  

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to positon, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these standards to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

How to Apply

interested applicants who meet the above requirements should submit their application letter and CV through CLICK HERE  before OR on  September 09, 2022

Please specify the place you are applying for on their application 

 Only short listed candidates will be contacted.

Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.