job Title Roving Senior HR Officer 

Reference number: Vac/0266 /22

Vacancy posting date: Aug 15, 2022

Closing Date: Aug 25, 2022

Duty Station: Country Office

Employment Type: Fixed term

Salary: As per the organization scale

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 The Roving Senior HR Officer is responsible for the overall human resource management functions: personnel administration, recruitment and selection, compensation and incentive management, development of a positive work climate employee performance evaluation, staff training and development and occupational health and safety.

The Roving Senior HR Officer is expected to work in close collaboration with Programme and Support staff at the Head/Field Offices. S/he will be expected to have a functional support and administrative role to Admin and HR focal persons at the field office level in guiding, directing, capacitating, and following up on performance and delivery of the required output together with the line Managers. The primary focus for the Senior Roving Human Resource Officer will be to support all field offices in HR Department to improve the organizational performance within the people function among other human resources functions.

The position will have a roving role with frequent travel (up to 50%) to (Amhara, Oromia, Somali, Afar, Gambella, Tigray region and other locations) and technically reports to the HR manager.

Major duties and Responsibilities:  

·         Maintain a thorough knowledge and understanding of human resources policies and ensuring compliance and consistent application.

·         Provide timely advice and briefings to staff on new policy developments, ensuring correct and consistent application through training, monitoring and appropriate follow up action.

·         Periodically assist line managers in writing or modifying job descriptions in accordance with programme needs.

·         Advise on disciplinary related matters in accordance with established labour law and IMC Ethiopia disciplinary policies and procedures.

 Recruitment and Selection

·         In the absence of a field HR personnel, support hiring managers in recruitment process as outlined in IMC Ethiopia recruitment policies and procedures; provide support in interviews and ensuring proper documentation is consolidated and shared with HR Manager.

·         Ensure that staff receive a proper briefing on HR, Code of Conduct, Conflict of Interest when and where needed. The result is that they fully understand what is expected of them individually and collectively and what they benefit from.

·         Work with line managers to identify needs for recruitments or replacements and come up with a planning and action plan for each

Health & Safety/Employee well-being

·         Support on performance counselling, employee grievances and disciplinary issues as required, with a focus on building manager competency and ensuring compliance in terms of practice and documentation

·        Participate in investigation matters in relation to employees grievance when needed.

·         Contribute to the identification, launching and technical assistance on staff well-being initiatives. Make sure that they are diverse enough and match the staff needs

·         Ensure that new and current staff are fully briefed on all aspects of HR Policies and Procedures by carrying out a quarterly group refresher orientation training for staff in the field locations.

 Probationary Reviews/Performance Evaluation

·         Work closely with field HR/project site teams to maintain an updated tracking sheet for completed reviews/evaluations of staff.

Terminations/Separation

·  In collaboration with Field Project/HR teams, ensure all termination documentation is completed before being forwarded to HR Manager for review.

·  In coordination with field Project/HR teams, develop and maintain quarterly reports to ascertain the period it takes to finalize termination benefits

Compensations & Benefits

· Assist the HR Manager in benchmarking the compensation and benefits situation in Ethiopia (Birches Group, local surveys with International NGOS, etc.)  

·         Assist the HR Manager with the establishment of the monthly payroll.

·         Support the review of the Compensation and Benefits system when and where needed and apply strict confidentiality to that topic until senior management authorizes the communication about it.

·         Support communication and explication on that topic upon request from the HR Manager

·         Ensure oversight and consistency in how compensation and benefits are implemented across IMC Ethiopia’s different field locations

Record Keeping/Documentation

• Work with field Project/HR teams/HR Manager in the maintenance of up-to-date files for all staff in the field and ensure that personal document for new and existing staff are maintained confidentially in a lockable cabinet and where possible sent to Addis Ababa, Head Office

• Share with HR Manager a monthly report of all staff employed in the field per each field site location.

• Carry out a quarterly HR audits on all record keeping and documentation of processes.

Liaison

• Maintain a fortnightly contact with HR Manager over HR/Admin issues arising in any of the field locations as well as Addis Ababa, Head Office.

 Learning and Development/ Policy compliance

• Conduct quarterly HR Policies and Procedures refresher trainings

• Oversee the planning and rolling out training of and adherence to IMC Ethiopia training plan in coordination with the E-Learning Champions in the field locations as well as Addis Ababa, Head Office.

·                As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit their time to learning activities that benefit IMC as well as themselves.

General Technical Support

o   In collaboration with the HR Manager, provide overall technical support and advice to the country HR teams on all aspects of the HR function

o   Support in the implementation of recommendations raised through internal & external audits, compliance audits etc.

o   Support the review and continuous improvement of Human Resources processes, policies, tools and templates and draft/update as needed, providing feedback on areas for improvement

o   Update any board/ sitrep linked with HR piloting

o   Advise on Ethiopia legal framework

NB:

Job Requirements

• Bachelor’s/Master’s degree in Human Resources Management, Business Administration, or an alternate related field of study

• Minimum 5 years progressive experience and continuous practice in an HR position, with at least 1 year in a supervisory position

• Prior experience of staff supervision and capacity building is highly desirable

• Field based HR Management experience is desired with particular emphasis to Ethiopia context

• Similar experience with an INGO/UN/Corporate Organization will be an added advantage

• High commitment to confidentiality

• Ability and willingness to travel to IMC Ethiopia project sites.

• Remains productive when under pressure.

• Demonstrates a systematic and efficient approach to work.

• Works collaboratively with team members to achieve results.

• Excellent interpersonal skills

• Flexibility and prepared to work additional hours

• Prepared to seek advice and guidance from HR Department

• Good time management skills and flexibility to continuously re-prioritize.

• Ability to multi-task

• Ability to work consistently with other HR/Admin staff across IMC Ethiopia Programme.

• Numeracy and organizational skills.

• Excellent understanding and prior experience of using MS Office

 Desirable/advantageous/ qualities, skills and competences:

• Experience in working for an organization with significant number of staff and filed offices.

• Master’s in human resources management or related fields.

• Training in HR related areas.

How to Apply

Interested applicants who meet the above requirements should submit their application letter by clearly stating the position that you are applying for and CV through CLICK HERE OR before August 25,2022

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.