Job Description

Accountabilities

·       Prepare cheque after checking all financial documents are reviewed & approved.

·       Prepare payment voucher, cash receipt, withholding tax voucher for suppliers, purchase order, journal vouchers, and submit the hard copy to be reviewed & approved.

·       Prepare monthly budget vs Expenditure reports per source and update project coordinators, PAM and PA Finance coordinator for timely utilization.

·       Prepare Monthly payrolls for staffs on timely basis.

·       Keep filling systems in which documents could be readily available, easily traced and ensure that all documents fulfil the appropriate source document.

·       Conduct surprise cash counts handled by cashier/s and report to the Program Area Finance Coordinator directly.

·       Keep separate records of all fixed asset purchase with program, sponsorship and projects.

·       Responsible for the timely settlement of cash advance and report to the Program Area Finance coordinator if there is any delay;

·       Perform timely payment of Tax and Pension fund.

·       Conduct regular monitoring visit to partners’ offices, to provide technical assistance on finance  management and assess whether grant funded projects are properly managed by partners

·       Engage in partnership document review and liquidation.

·       Replace the task of cashier in his/her absence/when necessary.

·       Keep proper documentation

·       Perform any other related duties assigned by immediate supervisor.

Dealing with Problems:

·       The post holder will engage in various PA and sub-office transactions processing coming from programme coordinators/officers and this needs strong knowledge of case management and how to prioritize the same.

·       Making the necessary precautions while travelling with huge cash transactions.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

·       Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

·       Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;

·       Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

·       Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted

Leadership and BUSINESS management COMPETENCIES

LEADERSHIP COMPETENCIES

·       Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International's purpose.

·       Set high standards for self and others' behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.

·       Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.

·       Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.

·       Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.

·       Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.

·       Accept change and support others in adjusting to it, helping them understand.

BUSINESS MANAGEMENT COMPETENCIES

·       Can succinctly articulate the purpose, values, and global strategy to a range of audiences. Can explain how Plan International will deliver on its objectives through the theory of change and communicates the implications for their team.

·       Understands the purpose, lines of accountability and decision-making capacity for each structural element of the organization. Helps their team to understand where they sit within the organizational structure.

·       Supports their team to understand the local operating environment and to consider the implications for work activities. Adjusts work activities and practices to reflect the political, financial, social and cultural context.

·       Contributes to strategic planning activities.

·       Understands the procurement cycle and supply chain, including the importance of good procurement planning.

·       Schedules and manages resource aligned to donor and organisational requirements and individual capacity.

·       Manages internal and external projects in accordance with the project management and MERL principles.

·       Manages performance by providing clear objectives, access to developmental tools and opportunities for coaching and mentoring. 

·       Enforces appropriate use of brand throughout all written and verbal communications.

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Job Requirements

Educational Qualification and Experience:

·       BA degree in Accounting/Business management & related fields with at least two years of relevant experience. 

Knowledge Required:

·       Basic knowledge of Finance role.

·       High level of communication both written and oral.

·       Excellent Knowledge of Computer applications like Excel, Word, Access and Power point.

Skills Required:

·       Grant management and reporting skill.

·       High level facilitation skill.

·       Knowledge in bank correspondence and mode of payments.

·       Supervisory skill.

How to Apply

The closing date for the application in August 12,2022. Qualified candidates should submit the application form found with this link https://jobs.plan-international.org/job-invite/44301/

 through www.Ethiojobs.net

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.  

More information about Plan International can be found on http://plan-international.org  

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.