Job Expired
ISON Xperiance Ethiocall PLC
Business
Business Administration
Addis Ababa
1 years - 3 years
1 Position
2022-08-04
to
2022-08-08
Business Administration
Full Time
Share
Job Description
Job Description
POSITION SUMMARY
The Administration Executive provides support to the call center by overseeing facilities management; transportation; monitoring and reporting on admin expenses; and general office services.
Key Performance Indicators
Effectiveness and timely execution of administration services within predetermined and/or reasonable TAT.
Timely resolution of administration related queries.
Accurate and timely monitoring and evaluation of Administration budget.
Constant review and suggestion on areas of improvement of administrative services provided in consultation with the Site Head.
To work closely with the Human Resources department to ensure adherence to workplace Safety and Health.
DUTIES & RESPONSIBILITIES
Creates and maintains an office assets ledger.
Accounts for and maintains an expenses record for all administration related expenses.
Maintains an updated filing systems for all administration related matters.
Ensures office equipment such as printer(s); copiers are maintained in good order.
Receives, records, distributes and dispatches mail/ courier
Manages, coordinated and monitors the general maintenance and repair of facilities.
Organises and monitors shift transport for staff and oversee cab services.
Coordinates and manages the cafeteria; in addition to ensuring that high level of cleanliness is maintained.
Coordinates and organises meetings, office functions, in addition to maintaining a meeting room diary.
Records minutes of meetings; prepares presentations; binds documents for internal and/or internal use.
Coordinates with vendors on the provision of office services and/or supplies.
Organises and coordinates travel arrangements which includes but not limited to airport transfers, accommodation, visa applications and tickets (where applicable)
Maintains and tracks office supplies and inventory; tracks stock levels and places orders as required.
Receives, records and/or dispatches cheque payments in consultation with the Finance team
Prepares monthly administration report.
Ensure adherence to the Administration policies and procedures.
WORK CONDITIONS:
Ability to work any shift in a 24/7 work environment including odd hours; weekends and public holidays
Ability to work extra hours to meet business needs
To reside within reasonable travel distance to the office, as defined by the Company; to facilitate ease of transport arrangements – where applicable
Disclaimer
This job description gives a general guideline, and therefore does not include an exhaustive list of all duties and responsibilities undertaken by jobholders of this position. iSON Xperiences reserves the right to change/amend/add other duties to job holder(s) of this position.
CATEGORY: Supervisory
DEPARTMENT: Administration
REPORTS TO: Operations Site Head; and functionally to Corporate Administration
KNOWLEDGE AND SKILLS:
Graduate
Excellent communication and interpersonal skills
Proactive and good problem solving skills
Strong negotiation skills
High level of confidence and ability to establish communication with others.
Proficient in MS word, Excel and Power point
Ability to prioritize and work with minimum supervision.
YEARS OF RELEVANT WORK EXPERIENCE:
1-3 years on previous work experience in a similar role
Interested and qualified applicants can send their CV to: isonxperience@ethiojobs.net
Fields Of Study
Business Administration
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