Job Description

Employment type:  Contract with possibility of extension. 

Job purpose: 

You will be responsible for managing all aspects of the finance function of the Concern Worldwide Ethiopia programme to achieve our objectives in line with Concern Worldwide policies, procedures and standards. You are a member of the Country Management Team and will provide leadership in the development and management of all programmes in accordance with organizational policies and the Country Strategic Plan.

Main duties and responsibilities;-

Financial Systems and Controls

• Ensure that country financial management systems and records are adequate in order to identify and protect the assets and interest of the organization.

• Ensure that the systems and procedures in place enhance, as far as possible, the efficiency and effectiveness of the manner in which assets are utilized.

• Maintaining and monitoring an effective and efficient system of internal controls (i.e. ledger, cashbooks, balance sheet reconciliations, cash and bank management etc.) which comply with Concern Worldwide’s financial guidelines and minimise the risk of fraud or misappropriation.

• Ensuring financial systems of the country programme are operating in line with standard Concern procedures and they meet the monitoring and reporting requirements of the Country Management Team, Donors and National Authorities

• Ensure that the country financial operations comply with legal and statutory requirements e.g. audit and financial reporting to all relevant national authorities.

• With the support of the finance team, keep up to date with donor regulations and ensure that all controls are in place to meet donor compliance.

• Support the SD in ensuring there is a complete record of capital assets and that they are adequately safeguarded

• Organising and supporting financial assessments, reviews, monitoring and training of local partner organisations;

• Undertaking regular field visits to assess the financial systems in place & implement improvements wherever needed

• Closely monitor all financial activities, and keep the CD/Senior Management Team advised of all situations that have the potential for a negative impact on internal controls or financial management performance.

• Accepting, advancing and pursuing any new objectives or responsibilities that may be assigned by the Country Director including transfer of existing duties and/or re-assignment to other responsibilities should the organisation so require

• Undertaking financial assessments & evaluation of partners, in line with Concern’s standard financial procedures

• Participating in the review, monitoring and capacity building of partners

• Assist the Shared Service Accountant (SSA) based in Dublin to ensure that the global accounting package (Microsoft Great Plains) is maintained in a proper manner and utilised in an appropriate and effective manner.

• As the field general ledger will maintain be maintained by the SSA, the CFC is responsible for maintaining all financial documents and back up at field level so that all transactions must pass the audit trail. The CFC should also provide all back up details to SSA related to the support cost allocation, donor reporting and quarterly and yearend reporting.

Financial Reporting and Donor Reporting

• Assist the CD and budget-holders in preparing budgets and revisions in line with strategic plans and organisational objectives. This involves supporting, facilitating and consolidating the financial budgets.

• Ensure proper recording of income and expenditure to comply with Concern and donor regulations.

• Provide all financial information  (Cash/bank /Journals) to SSA timely so that he/she can produce monthly management accounts (budget vs. actual) on time and work with the programme teams and department managers to understand their expenditure reports (management accounts) and budgets. Also  analyse the major variances  and collate  the comments from budget holder on major variances and present it to SMT.

• Prepare journals with accurate backing documentation for entry into Microsoft Great Plains by the SSA

• Assisting the SSA to produce monthly management accounts (budget vs. actual) and working with the programme teams and department managers to understand their expenditure reports (management accounts) and budgets

• Overseeing the accurate preparation of financial reports and ensuring both organisational and donor requirements are met within agreed timeframes

• Overseeing the process of for new project/programme budgets and reviews

• Maintaining a donor financial management system in order to optimize funding and to ensure efficient and accurate reporting to donors, including donor compliance

• Ensure timely and accurate preparation of financial reports for Concern’s Head Office (Financial Reporting Pack) with the assistance of the SSA

• Review and complete the financial reporting pack prepared by Shared Services Accountant including country commentary and CMT approval and dealing with feedback from Dublin jointly with Shared Services Accountant. Support the timely & accurate preparation of donor reports for external donors / agencies.

• Ensure all balance sheet items are reconciled on a timely basis, in accordance with Concern Worldwide policies & procedures

• Finalise year end accounts for the external auditors and provide any ad-hoc financial reports for Concern’s Head Office with the assistance of the SSA

• Provide financial analysis where necessary especially on maximizing available funds and advice to CD.

Staff Management and Capacity Building

• Providing leadership and direction for the in-country Finance Team

• Develop a second layer of staff who can fill the gap whenever any position is vacant in the finance team

• Undertake specific training, capacity building and other relevant initiatives to ensure national staff perform their roles and responsibilities with accuracy and professionalism and also create the space for national staff to develop into credible candidates to fill vacant positions in the finance team and to provide strong cover for leave.

• Providing training and support to financial and non-financial staff regarding Concern’s financial procedures and internal controls

•  Undertake financial training of budget-holders, to assist them in enforcing financial controls and making decisions based on financial reports.

• Ensuring Concern’s values and policy commitments, including accountability and equality, are reflected in the work of the Finance Team/Department;

• Ensure that Job Descriptions of field finance are up to date

• Ensure that PDRs are completed for all country finance staff at least annually

Donor Management

• Ensure that necessary donor reporting deadlines are met

• Ensure that donor reports tie back to the general ledger from GP and donor original budgets

• Ensure staff positions are mapped to donor funding, ensuring that gaps are identified and included in future donor proposals, with decisions made on eliminating positions if there isn’t sufficient funding for the role in consultation with CMT

• Ensure all relevant donor guidelines, policies, proposals, periodic reports and other communications are readily available, categorized by grant, and documented in soft and hard copy filing

• Review of prepared donor budgets

Other Duties

• Facilitate internal, external and donor audits and associated reviews of field systems

• Ensure that all statutory deductions & taxes in respect of national staff are complied with & to liaise with relevant authorities in this respect.

• Review and established an effective monitoring system for the donations in Kind (DIK) so that all items received from donor as DIK and distribute to beneficiaries are recording properly and a reconciliation procedures need  to  develop  to pass the audit trail.

• Assist Country Director to update the delegation of authority document in line with fundamental changes (New project/ closed project/ staff structure/emergency response/ etc.)

• Implement the finance systems related feedback provided by Regional Accountant or internal auditors.

• Assist in the development and implementation of the Country’s Strategic Plan

• Contribute to the development of the country’s strategic direction and to the overall leadership of the country programme

• Any other finance-related assignments

Country Specific Tasks

• Monitor exchange rate movement and advise management of impact on cost and funding base

• Pay particular attention to areas of restricted access to ensure that systems are maintained and operating effectively

• Closely monitor VAT refunds recveivable and advise/consult with management in order to maximize recovery

 Concern Code of Conduct and Associated Policies

• Ensure adherence to the Concern Code of Conduct and Associated Policies

• Ensure finance staff understanding and adhere to the Concern Code of Conduct and Associated Policies

• Ensure the Core Humanitarian Standards (CHS) are understood by finance staff

Confidentiality

• Ensure the non-disclosure of any information whatsoever acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or Organization without authority, except in normal execution of the above duties

• Ensure strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorised personnel only.

Emergency Response;

• Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Accountability;

In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 

• Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities. 

Gender Equality;

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy

• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect

• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Job Requirements

Person Specifications;

Essential:

• Accountancy Qualification (e.g. CPA, ACA, ACCA)

• 3 years post qualification experience in Concern or a similar organization preferably staff.

• Experience in developing staff capacity both on technical and management aspects

• Experience managing large and multi donor (especially USAID, ECHO, DFID, etc.) programme budgets

• Must be fully fluent in English

• Good Communication and negotiation skills

 Desirable:

• Knowledge of development issues and concepts.

• Academic background of or strong practical experience in macro-economic and/or fiscal policy.

• Ability to work under pressure to meet tight deadlines

• International experience

• Amharic speaking

• Good team worker

• A good understanding of computer applications i.e. Microsoft word, Excel, communications systems and basic trouble shooting skills.

• Cross cultural awareness and sensitivity

• Empathy with Concern’s goals and a commitment to capacity building, protection and participation

• Good communication and training / capacity building skills

• Proven organization, planning and management skills

• Ability to work on own initiative and lead diverse teams

• Flexible and adaptable to a changing environment

What We Offer;

• A competitive salary and benefit package

• Excellent medical benefits (100% cover including dependents)

• 20 days annual leave

• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants can apply using THIS LINK

Concern is an equal opportunity employer and welcome applications from all section of the community.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Your Personal Data

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

 Concern receives a substantial amount of funding from external donors each year.  Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). 

Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment. 

 By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists

In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them - so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.

For additional information please consult our web site or contact the Human Resource Division in our Head Office.

You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy

 Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Women and people with disabilities are particularly encouraged to apply