Job Description

SPECIAL VACANCY ANNOUNCEMENT (SVN)

Open to Internal & External CandidatesVacancy No.IOM-SVN/0103/22Position TitleLaboratory Administrative Assistant Duty StationAddis Ababa, EthiopiaClassificationG4 ( 2 positions)Type of AppointmentSVN, Six months with possibility of extensionEstimated Start DateAs soon as possiblePosting Period26.07.2022 – 09.08.2022

Organizational Context and Scope

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to the principles of Accountability to Affected Populations (AAP), an active commitment by organizations engaging in direct assistance to populations in need of aid, to use power responsibly by taking account of, giving account to and being held to account by the people they seek to assist. IOM Ethiopia is committed to involve people affected by crisis and other destabilizing factors in key decisions and processes that impact them and have effective communication and feedback channels that engage diverse members in a community, especially those most vulnerable and marginalized. AAP promotes people-centred approach that reinforces the broader accountability of the organization to all stakeholders including donors, governments and Member States.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Responsibilities and Accountabilities

Under the direct supervision of the Laboratory Supervisor and the overall supervision of the Chief Migration Health Officer (CMHO), the incumbent will be responsible for technical support to laboratory services with respect to Migration Health Assessments (HAP) and other programmes implemented by the IOM Migration Health Division in country Addis Ababa, Ethiopia.

1.     Provide administrative support to the supervisor in activities carried out in the laboratory.

2.     Ensure standards and the quality of laboratory outcomes, by strictly following the Standard Operating Procedures (SOPs) for assigned duties.

3.     Adhere to bio-safety measures adopted in the laboratory, minding the safety of oneself and others.

4.     Assist technical personnel for accurate, efficient and timely delivery of results by receiving and processing request forms, data entry, scheduling of clients, printing and submitting laboratory test reports

5.     Documents and records keeping of laboratory activities in an organized and easy retrievable manner as well as maintaining the laboratory database.

6.     Participate in laboratory stock management activities by preparing requests, inventory and updating records.

7.     Communicate between laboratory and clinical unit on issues related to request and reports for laboratory examination

8.     Communicate between laboratory and medical IT unit for preparing monthly and annual statistical reports, laboratory databases improvements or repairs

9.     Participate in the development and updating of SOPs as needed.

10.  Participate in the improvement of laboratory services according to adopted work plan in the laboratory.

11.  Perform such other duties as may be assigned.

Job Requirements

Required Qualifications and Experience

Education

BA Degree from an accredited academic institution in office administration, preferably as a Medical Office Assistant. 

Experience & Skills 

·       Two years of relevant medical facility experience in a busy institution, preferably in a laboratory; and,

·       Word processing, spreadsheet management and database management experience Demonstrated ability to maintain confidentiality is mandatory.

·       Very good communication and interpersonal skills.

Languages

·       Fluency in English is required.

·       Working knowledge of local languages is an advantage.

Values and Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested candidates can apply using the following link THIS LINK

No photocopies of educational/training certificates are required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!