Job Description

Responsibility of the position

• Responsible to the development of efficient and effective program management

• Responsible to planning, organizing, directing and controlling of the program department tasks

• Initiating and setting goals for programs according to the strategic objectives of the organization

• Responsible for the regular and annual program analysis, forecasting and planning

• Responsible to mobilize resources to the development of the organization from the existing as well as the new funding organizations

• Responsible to the direct supervision and management of subordinates

• Responsible to the development of guidelines and tools to ensure quality program/project implementation across the organization program areas

• Responsible to establish smooth partnership and collaboration efforts and networking among donors, government partners and institutions across the organization target areas

• Responsible to the assessment of new program areas

• Keep senior management informed with detailed and accurate reports or presentations

• Responsible to conduct researches, collect case stories and develop documentations to share the organization success stories

• Responsible for the promotion and implementation of Hiwot’s Vision, mission and values

Major Duties/Tasks of the Program Director

Resource mobilization

• Lead the resource mobilization efforts of the organization

• Assess call for proposal and potential donors

• Develop project proposals and action plans in close collaboration of the program officers/coordinators for the existing funding agencies to ensure the program sustainability

• Develop new  concept  notes  and  proposals  regularly  to  ensure  the  sustainability  of  the program activities of the org

  1. Planning and Resource mobilization

• Planning the programs from start to completion involving deadlines, milestones and processes

• Develop annual and long term operation plan based on the available resources and the organization strategic direction.

• Align the organization program activities with the organization strategic direction

• Actively participate on reviewing, updating and implementation sessions of the organization Strategic Planning

• Ensure effective and efficient program planning practices at program department level and assist the subordinates on proposal development skills

Organizing, controlling and supervision

• Manage the program department and its resources such as human, financial and materials through effective and efficient manner

• Manages all aspects of grant programs including grant program oversight and administration,

• Manage each grants based on the agreement made by the donors and government

• Ensure team leadership across the program areas and motivate the team to work on the line of the organization visions, goals and objectives

• Analyze programmatic activities and Periodically review the progresses and interim results

• Maintain a close work relationship with other departments of the organization and contribute for the development of the organization

• Actively participate on the organization management team and contribute to the development of the organization

• Ensure a smooth  work  relationship  with  the  government,  funding  agencies  and  the community groups

• Amend all aspects of grant programs efforts in line with the government policies and procedures

• Identify opportunities for new program development and expansion.

• Closely work with research and resource mobilization department

• Establish proper document handling mechanisms across the program areas

• Make sure the program staff on aware of organizational policies and procedures

• Develop and  review  the  program  staff  job  description  and  ensure  proper implementation of the given tasks

• Supervise staff and volunteers under the program department

• Ensure the stakeholders participation during planning, implementation, monitoring and evaluation of the programs

• Take corrective and disciplinary measures of employee under program department to ensure efficiency and effectiveness across the program department

• Properly handle complaints, grievances and conflicts among the program department staff

• Make timely and proper performance plan and appraisal; and reported to the Administration and Finance department

Monitoring, Evaluation, learning and Reporting

• Ensure standard monitoring and evaluation and Learning system

• Assist and closely work and support research and resource mobilization department

• Regularly collect reports, analyze, filling and document across program departments

• Regularly collects cases, success stories and related practices so as to disseminate for others

• Complie and submit periodic reports to the line manager, donors and government partners based on the requirem

Job Requirement

Suitable candidates should have BA/ B.Sc or MA/M.Sc in social science and related fields. At least 10/ 8 years work experience on Health, education, children and youth right, gender equality and other related experience is required to the position. Furthermore, the job holder has proven experience working on at NGOs in the stated position.

Required Knowledge, skills and competencies

• Proven knowledge of national, regional and universal policies, laws and principles

• Must have a broad knowledge of program management principles and proven experience on Program Management

• Ability on strategic thinking, multi task and problem solving, negotiation, and motivation skills

• Proven skills in concept note and proposal writing

• Proven skills on monitoring ,evaluation and learning

• Ability to develop strong professional relationships and collaborations

• Good communication and interpersonal skills and an ability to train and mentor others

• Ability to work effectively in a complex, fast-paced, matrixes, and multi-cultural environment

• Proven Knowledge on safeguarding children and adult at risk

• Good oral and written Communication skills of both Amharic, English and other languages

Place of work: Addis Ababa

How to Apply

Interested applicants who fulfill the above requirements should submit their CVs and non returnable copies of relevant documents in person with seven consecutive working days starting from the date of this announcement to the Administration and Finance Department through astergelaye@yahoo.com and getaalemk@gmail.com. Hiwot Ethiopia, for further information:  you will call to: 011 655 0238