Techno Serve is looking for qualified applicants for the following open positions.

Job Title: Procurement Assistant

Job Overview:

Job Type: Full Time

Salary: Company’s Scale

Place of Work:  Addis Ababa, Ethiopia

Application Deadline: 24 July, 2022

Responsibilities:

• Researching potential vendors and updating the existing lists

• Receive and review the approved requisitions by fund managers’/budget holders

• Coordinate with requestors and make sure the right materials needed. Find out the sample of material to be purchased if necessary;

• Check and classify the precedence of the requisition and process as priority setting of the material needed.

• Assist to prepare procurement / tender documents for RFQs/ RFPs, initiations to bid for procurement unit and co-ordination of their timely dispatch by email, messenger and in person;

• Routing copying, scanning and circulation of quotes, bids and proposal for evaluation;

• Arrange procurement committee and/or technical evaluators meeting to evaluate tenders and quotation documents as and when required;

• Assist the Procurement Officer in maintaining current up to date Procurement documents

• Conduct market research to identify pricing trends

• Assist the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed accordingly.

• Maintains contact with vendors regarding orders, market conditions, and trends; coordinates purchasing from vendors

• Assist in updating procurement documents (quotes, bid analysis, evaluation, purchase order, contract, etc) into procurement database

• Assist with managing the administrative process throughout the duration of the preparation of the all documentation until the award of the contract

• Assist to ensure timely procurement of goods/logistical requirement and services through monitoring the procurement progress with the procurement unit and follow up with vendors;

• Assist in preparation of updates on procurement for project team, admin, finance, and others on biweekly basis

• Check quality of deliverables and ensure that procured items are delivered properly as per specification as well as contract agreement and deal with performance evaluation of vendors;

• Tracking orders and ensuring timely delivery

• Provide purchased materials to the responsible receiving office and do all actions for completing the process.

• Assist in maintaining appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.

• Perform other duties related field as assigned by supervisor.

Job Requirement

Qualification:

Education:  Diploma/degree in Logistics, Supply management, Business Administration, Marketing Management, Accounting or relevant field.

Experience: Work experience as a Purchasing/ Procurement Assistant, Procurement or purchasing officer or similar role minimum – 2 years for diploma or 1 years for degree.

• Knowledge of procurement/purchasing methods and procedures

• Good understanding of supply chain procedures

• Knowledge of market research

• Solid organizational and time management skills

• Ability to establish and maintain effective working relationships with project team and vendors.

• Some knowledge of procurement laws, regulations and procedures

• Computer skills (emails, scanning, word processing and accounting)

• Proactive and excellent communication skills

How to apply

Interested applicants, who fulfill the above requirement, can submit your CV, copies of relevant documents and Applications via THIS LINK