Role Purpose

The purpose of the role will be responsible to assist HR & OD department by sharing the responsibilities related to ensure all personnel files are well organized and tracked properly.

The intern shall report to the HR Coordinator in Plan International Ethiopia.

Main Activities of the Intern shall include assisting the Country office, HR & OD department in the following tasks:

• Organize, label, maintain and arrange properly and safely active and Inactive personal files.

• Organize inactive files by their respective year and base.

• Update the active personal file tracking/follow-up sheet up and regularly check.

• Using the personal file checklist neatly arrange and sequentially organize the current active personal file documents.

• Arrange and order the personal files based on location and naming sequence. 

• Maintain a central organizational file both in soft and hard copies of active personal files.

• Scanning all personal file and save on computer.

• Meet Plan International quality standards for all files.  

• Performs additional duties as per the request of the line manager. 

Job Requirements

Education, qualification, knowledge and experience.

• Bachelor Degree/MA in Management, Computer science, Administration service or related fields.

• 0 -1 Year relevant work experience required. 

• Recent Graduates - 2019-2021 Graduates are eligible  

Skills specifics:

• Excellent communication skills in English and Amharic language are mandatory.

• Proficiency in computer application software and MS Office, such as Windows, Word, Excel, Outlook, and Internet. Moreover, easily operating the scan machine

• Trustworthiness and ability to maintaining strict confidentiality and observing data protection and associated guidelines where appropriate

• Ability to organize and prioritize several tasks at the same time working in a dynamic environment.

• Ability to draft letters and presentations in a speedy and correct way in English

How to Apply

The closing date for the application is July 18, 2022. Qualified candidates should submit their application with the links provided below.

For internal applicants: CLICKHERE

For external applicants: CLICKHERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Only Shortlisted candidates will be contacted.

• We are not accepting CVs that are not sent through the indicated links.

• Female candidates are highly encouraged to Apply

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.