Job Description

I.                    Job Summary

The Humanitarian project officer- Emergency shelter officer will support planning and implementation efforts for shelter Activities of the project under their direct supervision by the Humanitarian Team Leader. S/he will provide management and technical support to project staff, monitor progress against plans and report against agreed schedules. The post holder will ensure the project receives technical and operational support to ensure quality programming and intended impact. S/he will support documentation of learning for wider organizational use and will support partnerships and accountability measures at the implementation level.

II.                  Responsibilities   

Job Responsibility 1:  Planning and Implementation of Project Activities (25%)

• Ensure that planning and implementation of the project activities are in accordance with the program principles, approaches, and procedures of the organization

• Support the development of  a detailed implementation plan (DIP) in accordance with the  project proposal

• Conduct monthly field trips, and undertake periodic reviews to follow up on the status of project implementation against DIP

• Provide technical supervision of shelter activities.

• Support project staff in the timely identification of implementation challenges and their resolutions with appropriate strategies

• Coordinate market assessment and cash feasibilities in the project areas 

• Support the HRM/Team leader in the identification of required operational support (procurement, human resources, finance, and administration) and monitor the provision of such support

• Support communication with cooperating agencies and implementing partners on project progress, fund utilization and challenges

• Support the timely distribution of ESNFI items  per donor regulations

• Support the implementation of audit recommendations related to humanitarian projects

• Support HRM/Team Leader to ensure project compliance with all CARE policies and procedures (including all CI members and CARE Ethiopia) and donor rules and regulations

 Job Responsibility #2:  Program Quality Assurance (25%)

• Ensure that the project employs appropriate programmatic approaches based on project EPMTs, M&E frameworks and CARE’s programing principles and relevant  guidelines

• Identify technical assistance requirements and work with the HRM /Team Leader and the appropriate humanitarian program managers (HPMs)  to ensure the project receives the specific technical support it requires

• Utilize appropriate management tools and technical guidance  in order to achieve intended impact

• Share relevant information with other CARE Ethiopia long-term development interventions being implemented in the same FO

• Participate in the implementation of audit recommendations related to humanitarian projects

Job Responsibility #3: Reporting and Staff Supervision (25%)

• Develop appropriate reporting formats together with the HRM /Team Leader and LDM manager

• Collect, organize and summarize monthly and quarterly performance reports from project staff

• Monitor the quality and reliability of the reports collected from project staff

• Proactively develop and maintains a robust learning platform with all grassroots stakeholders and ensure that good practices are shared widely

• Prepare and maintain up to date information on the capacity building activities, results and community- based accountability systems of each operational area

• Collect basic information, best practices, case studies and lessons and report to her/his supervisor

• Assist in the preparation of project reports and documents per donor and/or CARE reporting schedules and formats

• Assist HRM/ Team Leader in the timely and quality submission of field reports to Head Office

• Supervise, coach and provide technical support to project staff

• Complete all CARE performance management activities including: performance planning, monitoring, and semi- annual and annual performance appraisals for direct reports

• Collaborate with the Humanitarian Response Manger (HRM)/ Team Leader and human resources (HR) to take appropriate personnel actions to address problems

• Support delivery of staff capacity development plans and related training

Job Responsibility #4: Partnership and accountability (10%)

• Ensure productive relationships are established and maintained with all kebele and village level stakeholders

• Closely work with government institutions, CBO’s and communities at kebele and village levels to ensure adequate linkages are established

• Ensure active participation of relevant humanitarian actors and structures in designing, planning, implementation and monitoring of projects (especially community members and government partners)

• Ensure all project events are well planned and known about by local stakeholders and concerned community members and beneficiaries

Job Responsibility #5:  Financial Management (10%)

• Assist HRM /Team Lead to facilitate appropriate budget management and utilization in compliance with donor and CARE rules and regulations

• Support HRM/Team Leader to appropriately revise budgets as required

• Assist HRM /Team Leader in monthly monitoring of burn rates and identification of appropriate corrective action to address low/high burn rates          

Job Responsibility #: Other (5%)

• Perform other duties as assigned

Job Requirements

I.                    Qualifications

Required:

• At least Bachelor Degree in Agriculture,  Disaster risk management, Rural development, Economics or International Development or related field of study

• Minimum of 2 years of experience in project management preferably in humanitarian aid

• At least one year experience in the shelter /NFI and WASH applied in emergency response operations

• Proficiency in verbal and written English, budget planning and management, monitoring and evaluation, report writing

• Proficiency in standard office software package

• Good interpersonal communication skill and ability to effectively liaise with government, community leaders and other stakeholders

• Proven ability to meet deadlines

• Understanding of the importance of gender, youth and social inclusion

• Demonstrated commitment to principles of gender, equity, diversity, inclusion and PSHEA (safeguarding) through previous positions or programming experience

Desired:

• Working knowledge of programming in humanitarian contexts

• Knowledge of local languages

• Skills in organizing and facilitating training events

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through THIS LINK

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives, or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.