As an International Christian Humanitarian Development organization, World Vision Ethiopia (WVE) is trusted to deliver integrated programs with target communities through its 58 Area programs (APs) located in seven regional states of the country.  WVE envisions a thriving organization where our strong leadership at all levels results in improved delivery of results for children. 

Job Purpose

To welcome visitors, respond to front desk inquires and phone calls.  Admin Assistant-front desk shall follow-up and keep log for internet and telephone payments, air time distributions, and staff list with telephone address. 

Major Responsibilities

1. Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. Receive, direct and communicate telephone messages and fax messages Directs visitors by maintaining employee and department directories, giving instructions.

2. Open and date stamp all general correspondence. Draft correspondence in relation with Ethio-telecom Distribute mails and newspapers to appropriate offices. Maintain documentation of all mail services (Mail, DHL) correspondences and guests for reference Maintain staff list with telephone number and make sure it is updated regularly

3. Facilitate purchase of mobile air time and distribute for concerned staff Settle monthly bill of telephone and internet bills  Follow-up and settle DHL payments Facilitate subscription of new internet and telephone service and payments (ADSL, 4G, SIM cards etc)

4. Support Administration team in bill settlement of air tickets, hotels, etc In the absence of  Archive and  Recourse Management Officer process bid selling/receiving  in coordination with Procurement Department 

5. Other assignments assigned by the supervisor

Job Requirements:

A minimum of two years of experience in reception, administration assistant, customer service and related areas preferably holding similar positions in INGOs

• Degree graduate in Business Administration, Management or related subject

• Knowledge of reception, guest relations 

• Excellent communication skill, email correspondence clear and brief

• Excellent English language skills and excellent interpersonal skills

• Excellent team player skills

• Flexible, efficient and cooperative

• Commitment to WVI’s aims, values and principles

• Hones, trustworthy and respectful

• Demonstrate sound work ethics

How to Apply:

Interested applicants are required to apply through this link  CLICKHERE

World vision has zero tolerance towards abuse and exploitation of children and vulnerable adults. Every prospective employee, volunteer, and intern is obliged to comply by world vision’s child and adult safeguarding policy."