Job Description

Dimensions of the Role

·         Undertake the documentation and data management for Unaccompanied and Separated Children as per the procedure and  standards  

·         Enhance smooth processing and production of Unaccompanied and Separated children information as need

·         Manage all incoming and outgoing information and communication related  to Unaccompanied and Separated children

·         Keep the confidentiality of any information Unaccompanied and Separated

Accountabilities

Typical Responsibility

·         Prepare information/replies to the request from any partner working on FTR for referral and by National Office Inquiries

·        Manage the use, maintenance and technical support of databases (child protection information management- CPIMS) used in the operation including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports.

·         Analyse and respond to report requests from UNHCR staff, partners, donors and Headquarters.

·         Facilitate and /or undertake additional data collection activities including planning and coordinating data collection methodologies and analysis with relevant staff of other offices

·         Be responsible for the registration (“ProGres”) database, oversee data input and reporting in close collaboration with other officers (protection, registration, community services, etc.).

·         Provide training , as necessary, to other staff members and IPs in relevant aspects of data management

·         Archive and backup database systems; ensure security of databases; perform database administrator functions.

·         Assist in compiling and calculating statistics, population figures, indicators, and other standard, annual, periodic and special statistical reports.

·         Assist all units in creation, design and maintenance of  database and spreadsheets that meet operational requirements;

·         Collect information related to Unaccompanied and Separated children form the Camp and cross-check all forms filled correctly

·         Generate different monitoring format from the data system 

·         Check if all Unaccompanied and Separated children profiles are exported from CPIMs in a regular base

·         Ascertain that master lists are produced  and protracted as necessary and as needed for reference

·         Make sure that all the information is ready filled and check the accuracy of information before starting Data Entry;

·         Check all Area Overviews and follow up the interview and documentation process

·         Review the quality of the data on the surveys

·         Follow up  and Update all Unaccompanied & Separated  Children information and status and  produced output information using CPIMs Profile page;

·         List and record surveys that need to go back to the field for correction and follow up their return;

·         Discuss any cancellations with the direct supervisor before entering to CPIMs Make sure the number caseload inconsistency against the hard copy we have and the number of caseload UNHCR & UNICEF have and report to the CPIMS data base officer;

·         Report any system related problems to Information Communication Technology (ICT) staff

·         Supervise support staff in the Unit and/or manage a team of data Clerk/registry staff.

·         Ensuring the running of periodically standard statistical reports/ detailed lists as per the requirements of the

·         Operation and provide the reports in various formats such as Word, PDF, EXCEL, as per the requirements of the operation.

·         Work closely with various stake holders groups including IT and GIS Unit with the aim at developing timely practical solutions to particular IT/Registration problems;

·         To perform other duties as required by his/her supervisor.

Job Requirements

Essential

·         Degree/diploma in information Communication Technology, Information management, Secretary Science, Marketing, Data Management or related fields.

Desirable

Dealing with Problems:

·         Mange inconsistency of information such as age discrepancy, gender, grade and other profiles of the child

·         Quality of the data produced by the case workers is screened

·         Willingness to work extra hours in case bulk data are available and under stressful situation

Communications and Working Relationships:

·         Act as spokesperson for the poor and marginalized among the community they live in

·         work closely with children, Data Clerk, CPiE officers and refugee social workers  in strategic areas of importance

·         Smooth networking among the Gambella staffs and social workers.

How to Apply

The closing date for the application is July 15, 2022. Qualified candidates should submit their application with the links provided below.

For internal applicants:

https://performancemanager5.successfactors.eu/sf/jobreq?jobId=44004&company=PlanInt

For external applicants:

https://jobs.plan-international.org/job-invite/44004/ 

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Make sure to mention your specific location on your Application letter for which location you are applying.

• Only Shortlisted candidates will be contacted.

• We are not accepting CVs that are not sent through the indicated links.

• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

• Female candidates are highly encouraged to Apply

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.