ROLE PURPOSE

The position holder will be responsible to all record keeping, reporting and compliance issues of program/project funds. He/ She is directly accountable for cashier.

The purpose of the position is to ensure that all financial transaction of the program area will captured in the system; all tax related commitments are settled and ready for future reference. Accordingly, the position holder is responsible for all record keeping, reporting and compliance issues of program / project.

Accountabilities

• Prepare cheque after checking all financial documents are reviewed & approved.

• Prepare: - payment voucher, cash receipt, withholding tax voucher for suppliers, purchase order, journal vouchers, and submit the hard copy to be reviewed & approved.

• Prepare monthly budget vs Expenditure reports per source and update project coordinators, PAM and PA Finance coordinator for timely utilization.

• Prepare Monthly payrolls for staffs on timely basis.

• Close follow up of GIK receipts, distributions & reporting to project coordinators, PAM, PA Finance coordinator and CO staffs.

• Keep filling systems in which documents could be readily available, easily traced and ensure that all documents fulfil the appropriate source document.

• Conduct surprise cash counts handled by cashier and report to the Program Area Finance Coordinator directly on regular basis.

• Keep separate records of all fixed asset purchase with program, sponsorship and projects.

• Responsible for the timely settlement of cash advance and report to the Program Area Finance coordinator if there is any delay.

• Perform timely payment of Tax and Pension fund.

• Engage in partnership document review and liquidation.

• Replace the task of cashier in his/her absence/when necessary.

• Keep proper documentation

• Perform  other related duties assigned by  immediate supervisor

Dealing with Problems:

• The post holder will engage in various PA and sub-office transactions processing coming from programme coordinators/officers and this needs strong knowledge of case management and how to prioritize the same.

• Perform any other related  duties as assigned by immediate supervisor 

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;

• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted

Job Requirements

Technical expertise, skills and knowledge

Educational Qualification and Experience:

• BA Degree or Diploma in Accounting/Business Management & related fields with five years of practical experience in the position in similar organization.

• 3 to 5 years of relevant work experience out of which 1 year at supervisory level

• Sound analytical and problem-solving capability;

• Ability to influence others’ behaviour through effective relationship building; through current knowledge and understanding of relevant policies, frameworks etc.

•  In-depth knowledge of project processes, procedures, and systems.

•  May require ability to communicate technical concepts clearly to a non-technical audience.

Knowledge required:

• Basic knowledge of Finance role.

• High level of communication both written and oral.

• Excellent Knowledge of Computer applications like Excel, Word, Access and Power point.

Skills required:

• Grant management and reporting skill.

• High level facilitation skill.

• Knowledge in bank correspondence and mode of payments.

• Supervisory skill.

How to Apply

The closing date for the application is July 15, 2022. Qualified candidates should submit their application with the links provided below.

For external applicants:

https://jobs.plan-international.org/job-invite/43982/

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Make sure to mention your specific location on your Application letter for which location you are applying.

• Only Shortlisted candidates will be contacted.

• We are not accepting CVs that are not sent through the indicated links.

• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

• Female candidates are highly encouraged to Apply

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.