Job Description

ROLE PURPOSE

The position holder will responsible for the implementation of the Procurement Guidelines and Procedures of the organization. He/she fulfils this responsibility through the processing and follow-up of requisitions into purchases and tenders.

ACCOUNTABILITIES and MAIN WORK ACTIVITIES

      Procurement Processing and Follow-up (60%)

• Undertake successfully all procurement processing and follow up of goods and services requested for healthy village (Gender Transformative WASH- Nutrition) Program or other requests as assigned by the supervisor

• Receives requests for goods and services (requisitions) and ensures their completeness/compliance before they are processed; based on the procurement plan.

• Advises requestors about product description and specification, prices, lead times and availability, promoting standardization, value for money and economy of scale;

• Commits to lead time estimations and is held responsible until timely indicated otherwise on the basis of clear and justifiable grounds;

• Responsible for sourcing of products, timely collection of quotations as per the procurement threshold/guideline and approved purchase requisition for goods and services and performing purchase transactions.

• Work with the procurement committee as the secretary (not a vote member)

• Prepares comparative bid analysis for tender bids, takes minutes and reports outcome for the Tendering Committee

• Ensure that purchased items and services meet the stated requirements and takes care of delivery to the office/warehouse.

• Receives/collects invoices, arranges cash/cheques and withholding tax receipts with the Finance Department and makes payments when required. Submit GRN timely to finance department.

• Coordinates the collection/delivery of goods, including adequate record keeping (GRN, GIN) 

• Arranges transportation from suppliers to the office/warehouse, as necessary.

• Assume any other responsibility as assigned by the project manager/coordinator

Performance of Transactions and Purchasing (20%)

• Perform effectively transparent transactions, purchasing and delivery of goods and services within prior agreed lead times and ensures that all purchases are properly documented.

• Prepare a weekly and monthly overview of requisitions processed and outstanding, including lead times.

• Prepare procurement tracking sheet and share to immediate supervisor and other concerned staffs every two weeks. 

Market Assessment (20%)

• Conduct appropriate market assessments upon the direction provided by Admin and Logistics Coordinators.

• Collect adequate information about suppliers and market conditions and reporting supplier details, product lists and price lists to the Logistics Coordinator.

• Maintains an up-to-date Suppliers List and submits the list regularly for revision and endorsement to PA Logistics Coordinator.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).

• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/Experience Essential:

• Bachelor degree in Business Administration, Management, Purchasing and Supplies Management, Supply Chain Management or related field

• A minimum of 3 years of relevant work experience

Qualifications/Experience Desirable:

• Experience in UN Or NGO environment involving in the procurement activities

• Experience in, but not limited to purchase of kits for child growth monitoring, agricultural inputs, seeds, pumps for household gardening, maintenance tools for WASHCOs, sanitary pads, sewing machines, poultry and livestock (sheep, goats) is an advantage.

How to Apply

The closing date for the application is July 15, 2022. Qualified candidates should submit their application with the links provided below.

For external applicants:

https://jobs.plan-international.org/job-invite/43985/

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Make sure to mention your specific location on your Application letter for which location you are applying.

• Only Shortlisted candidates will be contacted.

• We are not accepting CVs that are not sent through the indicated links.

• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

• Female candidates are highly encouraged to Apply

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.