Reference No: REC/111/22

Job title: Head of Logistics

Location: Addis Ababa with frequent travel to the field sites

Reports to: Systems Director

Closing date: June 16, 2022                                                                              

About GOAL

GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

GOAL is a non-for profit organization that has been working in Ethiopia for over 30 years across all the region of the country towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses Programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS. 

We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are removed and where everyone has equal rights and opportunities. GOAL Ethiopia’s main donors are Irish Aid, USAID/OFDA, EHF, ECHO and other private donors.

ABOUT THE POSITON:

The Logistics Coordinator is a member of the senior management team and is overall responsible for ensuring GOAL policies are fully implemented in Ethiopia programme. This requires strong organizational skills in order to meet the logistical challenges of Supply Chain.

The Logistics Coordinator is responsible ensuring the policies are implemented on the ground to improve country wide coherence, and ultimately, accountability.

Key Areas of Accountability/Duties

General:

·        Daily line management of the Transport Manager

·        Technical support to the Logisticians in all field locations

·        Monitor the Donation-in-Kind documentation and ensure that the paperwork is submitted to Finance

·        Plan and organise training and build capacity for logistics staff members in best practice, GOAL logistics procedures, systems and management

·        Ensure fire safety and workplace health and safety standards are adhered to

·        Submission of Monthly and periodic reports to Dublin Logistics Desk Officer as outlined in the GOAL Logistics Manual and internal Management reporting system.

·        Attend logistics external meetings on behalf of GOAL

·        Carry out field visits, and submit a written report on the visit within 14 days of the return, and ensure actions and followed up

·        Support the Area/Programme Managers in the management of the field logisticians through responding to issues that arise and proactively assessing field logisticians through reporting and general logistical performance

·        Maintain, implement and develop the procedures documentation and adherence by all Ethiopia logistics and programme staff

·        Implement a training/induction to ensure programme staff make use of the best logistics resources and practice in the implementation of programme activities

·        Gather, analyse and disseminate relevant logistics information from external sources e.g. Consortiums/Partners

·        Participate and input into country budget planning at the following stages:

o  Concept note and budget proposal development, grant Management meetings

o  Core cost budget development

o  Complete logistics checklist at every grant proposal

·        Ensure that logistics team are in compliance with Donor rules and regulations by being familiar with the Donor compliance rules and regulations

·        Act as the focal point for the clearance of goods and supplies from Customs

·        Ensure GOAL Ethiopia has all the necessary Insurances in place, and they are reviewed and updated regularly

·        Work with the ACDS to develop new policy and update/amend current policy to allow for changes in programme sites/programme changes

·        Liaise with the ACDP/ACDS to ensure that the prepositioned emergency stock is adequate and are rotated

·        Participate in the CSP (Country Strategic Plan) reviews and planning for the logistics section

·        Ensure the Compound management is in accordance with GOAL security protocols

·        Work with the ACDS to ensure that there is an equipment replacement plan in place and funds are budgeted. 

Specific Duties on each Logistics Section

I. Transport (inc. Generators/solar power)

·        To co-ordinate with the programme coordinators to ensure that the transport requirements of programmes are being met

·        Ensure that GOAL Ethiopia fleet is enough for the Daily operations in support of programme objectives

·        Ensure that vehicle equipment is provided as per GOAL specific standard and security requirements

·        To liaise with and make recommendations to the ACDS regarding the repair and maintenance of vehicles and to develop a vehicle replacement plan

·        To monitor and evaluate fuel consumption and vehicle maintenance and repairs and make suggestions to the ACDS for improvements.

·        To ensure that the monthly field reports are submitted on time

·        To analyse the cost and efficiency of the GOAL fleet and make recommendations for improvement and for budget planning

·        To ensure that all safety and security procedures and measures according to GOAL manual are exercised and those which are specifically required for within Ethiopia locations

·        Ensure GOAL vehicles, communications equipment and drivers meet GOAL safety and security standards

·        Ensure that there is a Generator service/replacement and usage plan in place to maximise the life of the generators

II. Stores, stock and asset management:

·        To ensure that all goods received/stored and in transit by GOAL are recorded in GOAL standard templates and are stored and handled as per GOAL logistics manual procedures of safety, security, accountability and transparency

·        To ensure that monthly stock checks are carried out in accordance with GOAL policy and Ethiopia SOPs.

·        To produce a monthly report to the ACDS on stock holdings over 120 days and or closed programme stacks

·        Review the supply chain periodically to ensure that GOAL policy is being complied with and the goods are being received and recorded correctly

·        Ensure that the FAR is maintained in accordance with GOAL policy and that a rolling disposal plan is in place

III. With the field logistics personnel, support the Procurement Manager/Coordinator with the field procurements by:

·        Ensuring good working relationship with all programme management and field staff so the procurement needs of the programme are being met in timely manner within GOAL procurement procedures.

·        Ensuring procurement lead times are being met enabling projects within the GOAL programme to be completed in accordance with the programme proposal

·        Ensuring the supplier list, OTS, contract database and price lists are updated and maintained

·        Ensuring all works contracts are done according to GOAL Logistics manual

·        Support in carrying out random checks of the supply chain process to ensure value for money and confirm prices

·        Liaise with Finance to ensure that supplier payments are not being delayed and review the issues

IV. Communication:

·        To ensure that communication plans are in place in all field sites

·        To make sure that systems being used are adequate for the purpose intended and cost-effective and in accordance with Country Communication Plan and Procedures.

·        To ensure that the cost of communication is checked monthly and if needed appropriate measures on making the communication cost effective are recommended to ACDS/Programme Managers

·        Ensure that the standards of communication hardware and the usage of all communication units in country are done as per Country Communication Plan and Procedures

V. Facilities

·        As GOAL Ethiopia offices currently has power back up supply from generator internal power procedures and policies on generator power usage should be strictly adhered and respected

·        To strictly maintain generators daily and monthly log books

·        To ensure that individual generator log books are completed properly and all the costs associated to maintenance, repair and running a generator are in place and practiced

·        To compile an individual generator monthly summary sheet and Annual Generator report as per the schedule established and report on this to ACDS

·        Ensure that expatriate housing is safe and habitable upon signing of lease and that it meets all security requirements.

·        Respond to issues or concerns raised by staff regarding the condition of GOAL office or expatriate housing

 VI. Personnel

·        Carry out performance evaluation for staff under your management

·        To maintain and update Job Descriptions for all logistics staff in liaison with HR

·        To liaise with HR in recruiting and discipline procedures of staff in accordance with GOAL HR policy and Ethiopia Labour Law

Job Requirements

JOIN US

Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement? Then join us if you have:

• Minimum of 7 years of senior-level experience in logistics, out of which 5 years should be supervisory/managerial experience.
• Degree or equivalent in Logistics Management, Business Administration
• Proven management ability to lead, motivate and develop staff
• Appropriate skills and experience in the capacity building and training staff and partners
• Ability to lead a multicultural team
• Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions
• Understanding and acceptance of the varying standards required and the problems inherent within the context of work in a developing country
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel)
• Excellent report writing skills
• Committed team player
• Excellent IT skills; strong computer competency with Microsoft Office 365, word processing, spreadsheets, and databases.
• Experience in Distributions of NFI’s.
• Ability to identify and communicate potential problems and propose solutions to the level of management and then effect change.
• Must be able to function effectively in complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.
• Fluency in English, both written and spoken.

Desirable qualities, skills and competences:

• Certification in Logistics/Supply Chain Management
• Understanding of budget development and monitoring
• Experience in logistics for the support of humanitarian, recovery as well as development programmes

Note: This description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

 REMUNERATION and BENEFITS:

• GOAL will pay a competitive basic salary based on the salary grading with addition benefits.
• A chance to develop tangible experience.
• Being part of a team who continue to make a real difference to the lives of the most vulnerable people. 

Commitments: 

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safe guarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other rules and regulation of the organization. GOAL is strongly committed not to harm the people under its care.

GOAL Ethiopia is committed to safeguarding and promoting the safety of people who involves in its work and demands all staff exhibit the highest commitment. GOAL Ethiopia will verify skills and commitment of the candidate in the assessment process and perform Background reference check.

How to Apply

Interested and qualified applicants can apply using THIS LINK

Note: GOAL strongly encourages female candidates to apply! Only short-listed candidates will be contacted for an interview and exam. Shortlisted candidates will need to submit other supporting documents upon request at later stage. GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process.