Job Purpose

• The distribution officer will support the Snr. Project Officer for Distribution and also work in close collaboration with the cash distribution team ( Snr project Officer and Project officer)
• The distribution Officer Position is responsible for carrying out all aspects of program delivery through distribution programming designed to respond to disaster affected communities within short time. The Distribution Project Officer spends most of his/her time in the field, identifying priority needs and target communities affected by natural and manmade crisis, conducting multi-sectorial assessment as well as market assessment in the areas of needy community, conducting post distribution monitoring, establishing relationships with community, local government and leaders, overseeing field-level operations, such as organize and monitor all the step of distribution activities.
• Provide technical support, training, supportive supervision, of the daily worker tems in charge of the distribution. More over he will be responsible proper planning and implementation in collaboration with zonal and woreda level government and Concern team for Resilience & Early Warning.

Main Duties & Responsibilities

Program Management 

    Project Management

• Play lead role for the implementation of distribution at field level (NFI, WASH NFIs, Shelter Materials, etc) activities, working closely with the Wollo program team and head office Livelihood and WASH Technical advisor.
• Supervise the distribution of NFIs to beneficiaries;
• Ensure the follow-up of activities through an effective presence in the field;
• Assist the Snr Project officer to coordinate all field interventions (assessments, targeting and interventions). This includes all operational requirements to carry out distribution under Emergency program (planning, logistical preparation, etc.).
• Undertake assessment surveys (early warning, intervention impact, baseline data, case studies, Mehr/Belg assessments, market etc.) in collaboration with the responsible stakeholders and assess the opportunity as well as the risk;
• Play lead role in the process of identifying beneficiary communities/targeting based on robust and participatory criteria and assist other staffs
• Ensure the beneficiary feedback and response mechanism on distribution activities.
• distributing cash, vouchers and in-kind kits for the timely delivery
• In collaboration with the logistic department, keep track of the contingency stock and realise monthly inventory.
• Draft report on any loss or damage item according to concern and the donor guideline.
• Fully comply with Concern’s safety and security procedures and provide input to security monitoring and assessments to enable and promote a safe and secure environment for program implementation
• During field trips, maintain constant communication with all stakeholders (local authorities, armed groups, village committees, etc.)Ensure linkages of relief and development activities in CWW Ethiopia through provision of contemporary valuable and practical thoughts around Resilience and early warning
• Responsible in the collection of data, conduct of assessments (needs, market, risks and security) and provide input for proposal development for cash transfer project

   External Management and networking

• Maintain good network with partner organizations at Woreda levels working in Resilience and early warning system;

Technical Support

• Keep well-informed on SNFI/Shelter situation in the country, new technological developments and finance service providers for cash deliveries
• Keep well-informed on SNFI guidelines in the country, new cluster standard as well as the availability and quality of the item on the market
• Support the Snr Project officer to prepare technical and supportive supervision plan based on the need assessment for staff and project stakeholders and report on time;
• Apply technical knowledge and skills to implement distribution activity including transversal protection issues.
• In coordination with the Technical Assistants, trains new team members

Project Monitoring and Reporting

• Monitor progress against grant work plan; promptly identifying any current or potential delays
• Support the Snr Project Officer in producing Concern reports as per set schedules (monthly, quarterly and annually) on grant activities, indicators and achievements.
• Assist monitoring activities are fully documented, including systematic and timely data collection as required under the grant and for Concern M&E purposes.

Capacity Building 

• Creates awareness of for communities, government partners and stakeholders to consider and distribution response.
• Build the capacity of local stakeholders to support Concern in the emergency response activities
• Support the daily worker to meet the humanitarian principles during distribution activities to beneficiaries.  

 Partnerships and Representation

• In the absence if the Snr Project Officer, Work collaboratively with Concern’s supply chain, finance and admin/HR staff to process purchase requests, facilitate cash distributions and complete procurements
• In the absence if the Snr Project Officer, Represent the Concern on SNFI coordination meetings at woreda and Zonal level
• Other duties as assigned by the supervisor, and ERR team to enable and develop Concern programs

Emergency Response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equity 

• Ensure all staff who report to this post have included gender equality objectives as part of their performance Development Review (PDR) are held accountable to this effect.
• Ensure program/project staffs consistently use Concern’s Gender analysis tools.
• Ensure program/project staffs at all level are clear about how to integrate gender equality in their respective programs and projects.
• Ensure partners receive trainings on gender equality.
• Ensure Concern’s Gender Equality policy and strategy has been communicated to partners.
• Coordinate with GE coordinator in planning, allocating and implementing budget for gender equality activities in line with the Gender Equality strategy
• Ensure projects are designed based on Concern’s Gender Equality criteria.
• Ensure programs and projects, plans and reports are disaggregated by sex and age.
• Ensure program and project reports include best practices on gender equality.
• Ensure their respective programs/projects are integrated which can address gender issues in all phases of the project cycle.
• Ensure Concern’s Gender Equality policy and strategy has been communicated to partners.
• Ensure partners received trainings on gender equality.

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 
• Work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
• Work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities

Job Requirements

Person Specification

• Qualification in fields such as Agri-Business Management, Economics, Marketing, Rural Development, Banking, Project Management or similar with relevant experience of the position demand.
• Experience in the design and implementation of cash, market based programming and Livelihoods areas
• Experience of multisectiorial assessment and distribution program.
• Master’s degree with min three years of relevant experience.
• Bachelor’s degree with minimum five years of relevant experience.
• Minimum three years NGO Experience
• Experience of cash transfers and other social safety net programmes is an advantage.
• Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to work under pressure well.
• Fluency in English, Amharic required and also other local languages preferred 
• Demonstrated flexibility and creativity in planning and problem solving.
• Experience with the development, implementation & compliance of USAID (OFDA and FFP)/DFID and ECHO funded programs.
• Experience working with local authorities, national and international NGOs.
• Effective verbal and written communication, multi-tasking, organizational and prioritization skills.
• Knowledge of Sphere standards and other training in humanitarian response preferred.

Competencies

• Upholds organizational and ethical norms, high standards of trustworthiness and acts as a positive role model contributing to the team spirit.
• Builds and maintains strong influencing, advocacy and external relationships  skills
• Open to change and effectively adapts own approach to suit changing circumstances
• Applies innovation and creativity to problem solving.
• Experience working through systems of community participation and accountability.
• Ability to write clear and well-argued assessment and project reports.
• Excellent communication skills with a high level of written and spoken English.
• Honest, encourages openness and transparency, builds trust and confidence
• Computer Literate and IT skills including Word, Excel, PowerPoint and Outlook.
• Excellent written and spoken English including the ability to write high quality reports and develop proposals.
• Experience in working with and capacity building of national staff and partner organizations.
• Good understanding of climate change adaptation and resilience approaches.
• Experience of working on agriculture in differing regional contexts in Ethiopia
• Familiarity with principles of humanitarian action (international code of conduct and humanitarian charter).

What We Offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave and 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents:   

• Apply through LINK or in person at our Kombolcha Coordination Office
• Only short listed candidates will be contacted

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies: the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Women and people with disabilities are particularly encouraged to apply