CARE USA Core Values Commitment:

The core Values Commitment describes who we are, what we do, and how we do it. It reflects our core values of TRANSFORMATION, INTEGRITY, DIVERSITY, EQUALITY, and EXCELLENCE, which serve as a foundation for all what we do. The core Values Commitment articulates our shared expectations of each other including our board, staff, volunteers, interns, partners and contractors globally.

Role Profile:

The purpose of the Senior Procurement Officer position is to coordinate and supervise the procurement services of the Head Office, ensuring provision of efficient, professional and high quality goods and services to the Country Office.

The role is responsible and accountable for the implementation and monitoring of the Country Office procurement policies and procedures ensuring that all goods and services are sourced in a transparent, value for money and efficient manner in line with CARE International, donor and Government regulations.

The post holder is responsible to ensure collaboration and coordination with country program teams and other departments for effective performance of procurement officers under her/his supervision to ensure high quality and timely procurement.

S/he will be required to keep up to date with the CO programs and/or projects to ensure updated master procurement plan is maintained.    

Responsibilities and Tasks:

1.      Line management 

• Overall leading and coordination of procurement officers to ensure cohesiveness of the team.
• Conduct work load analysis and assign tasks accordingly.
• Manages all performance management activities including: performance planning, monitoring, annual performance appraisals, and taking action for performance improvement.
• Assist in the continuous improvement to bring efficiency and effectiveness to the procurement function of the CO.
• Assist in the development and delivery of Capacity Building plan based on CO procurement periodic assessments.

2.      Procurement planning and coordination:

• Consolidate CO annual procurement plan received from units (programs, program support and Field offices) for timely, coordinated, and efficient/economic procurement;
• Ensure effective use of consolidated plan for task assignment, sourcing decisions, coordination for bulk purchases, timely procurements for budget utilizations, etc.
• Ensure that all emergency related procurements are responded in timely and flexible manner
• Assist in proactively identifying supply based issues, to minimize risks, ensure continuity of supply, and utilize emerging vendors in the markets;
• Ensure consolidation and submission of weekly procurement report so that it assists in timely and informed decision making; budget utilization follow up; for timely corrective actions. 

3.      Customers Service Excellence

• Ensure that all procurements are completed within the set lead times;
• Ensures coherence within own team to have positive impact on efficiency and value addition to the CO.
• Maintains effective relationship with customers for improved service delivery.
• Follow up on auctioning of the feedback from customer surveys.
• Maintain effective networking/partnership with internal and external customers.

4.      Vendors Management:

• Ensure procurement vendor records are timely and accurately set up and updated within People Soft/FGMS.
• Coordinate the annual vendor list review and management.
• Consolidate vendor performance feedback to inform subsequent engagement with vendors.

5.      CO Compliance/risk management

• Ensure detailed understanding and application of the procurement policy across the CO;
• Ensure CO compliance with donor rules and regulations in procurement function; closely supports Procurement Manager in the preparedness and response to audits;
• Assist Procurement Manager in identifying, analyzing and reporting compliance risks in procurement process, implement strong procurement controls, identify procurement red flags, implementation of internal and external audit corrective action plans
• Ensure all procurement activities are conducted in ethical manner.

II. GENDER EQUALITY

• Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming

Job Requirements

A) EDUCATION

Required:

• Bachelor’s degree in relevant field (Business Administration, procurement / purchasing, logistics) or other related fields.

Desired:

• Relevant professional qualifications and/or supply chain management (CIPS qualification or equivalent)

B) EXPERIENCE

Required:

• Minimum 3 years supervisory experience (of which 1 years should be in humanitarian organizations) in a similar role dealing with both local and overseas Procurement.

C) Technical Skills 

Required:

• Proven language proficiency in written and spoken English;
• Advanced use of spreadsheets for data analytics;

Desired:

• Driving license.

D) COMPETENCIES

• Customer Focus - Internal & External; Problem Solving; Functional technical skills; Approachability; Planning; Managerial Courage; Directing Others; Informing; Listening; Managing and Measuring Work; Negotiating; Building Effective Teams; Process Management; Written communication.

E. CONTACTS/KEY RELATIONSHIPS 

• The Senior Procurement Officer is expected to establish and maintain open, professional and cordial relations with the COs internal and external customers.

Internal

• Program support and finance staff
• CO program staff
• Shared Service Centre, Regional and HQ

External

• Vendors
• Government agencies
• Other organizations

F. WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED. 

The incumbent is located in Addis Ababa with limited field travel.

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through CLICK HERE

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.