Vacancy Announcement

Internal/External

Job Title: Logistic Officer  

Reference number: Vac/093/22

Vacancy posting date: April 5, 2022

Closing Date: April 10, 2022

Duty Station: Awubere Camp

Employment Type: Fixed term

Employee Position Summary

 The Logistic Officer will be the key person at the field level to ensure all logistical needs are fulfilled in a consistent manner.

As an integral staff member of the IMC Field Office the Logistic Officer will lead all aspects of logistic support to the program in Jigjiga FO by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of logistical activities. The Logistics Officer will be line managed by the Field Program Manager and be assisted by one assistant Logistics Officer. The post holder will be expected to undertake frequent travel to project location

Job Description/Responsibilities: 

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please notify International Medical Corps at report@InternationalMedicalCorps.org

•  Provide to your supervisor the technical oversight and input to manage staff support to delivery of and implementation of, all logistics support systems according to IMC Logistics policies and procedures.
• Provide planning support and advice to those making a procurement request, them process and manage the procurement process (either locally or internationally) in accordance with IMC policies and procedures, in a transparent, accountable, effective and cost effective manner.
• Organizing procurement tracking system and support program and management team up-to-date and reliable information on the procurement status submit weekly and monthly report.
• Work with supervisor to ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items, ensure that all procurements are managed tracked, and recorded. Identify and suggest items that should be part of a pre-approve tender process and ensure that open and free competition for procurements adheres too.
• Manage the maintenance of accurate filling systems with documented and supported records of actions for audit purposes.
• Contribute to weekly and monthly logistics reports to the in-country management team.
• Coordinates local and in-country procurement activities.
• Train and supervise logistics staff involved in procurement.
• Maintain PR and PO tracking tools that must be updated and shared with programs and country office logistics on weekly bases.
• Reviews purchase requests for completeness and approvals.
• Prepares requests for quotations to be sent to suppliers.
• Analyze quotations and prepare bid analysis.
• Prepare and process purchase orders for Items that will cost above 500USD.
• Make sure contract agreement is prepared for constructions activity following the bidding procedures for the supplier who is selected.
• Maintain product and supplier database.
• Follow up with suppliers to ensure prompt delivery.
• In collaboration with the Field Program Manager/Coordinator, organize and maintain a strong and efficient Logistic Team, which includes staff deployment and developing working structures and procedures.
• Provide regular support to staff under supervision of this post.
• Supervision and performance management of the staff in the unit as per the HR procedures and protocols of IMC.
• Along with the Field Program Manager/Coordinator, ensure the application of, and compliance with, security protocols and policies for compound and assets.
• Plan and manage the performance of both IMC and hired vehicles assigned for the program support.
• Ensure each vehicle meets the IMC minimum safety and security standards which includes working seat belts, good tyres, fire extinguishers.
• In consultation with the program Manager/coordinator, prepare daily fleet deployment plan and supervise accordingly.
• Ensure that each vehicle has log sheets, and all relevant information is completely and cleanly filled and signed off by the driver and user for every trip.
• Monitor fuel purchase is properly recorded on the log sheet and fuel consumption is checked regularly and take corrective action if high consumption is observed.
• Stores and kept locked and goods are properly segregated, shelved/stacked, and cleaned.
• Ensure all stock items are recorded according to the IMC store procedures, such as stock cards, bin cards.
• Ensure that all store items are issued only with stores requisition form signed/approved by program coordinator or designate.
• Carry out periodical stock inventory and reporting following the IMC procedure.
• Maintain the records of Assets and Equipment’s for Field Office in line with the Assets recording system for the country program.
• Coordinate with Addis logistics staff to ensure that all the changes to assets & equipment’s locations, conditions are reflected timely and correctly.
• Ensure that the assets that are issued to staff are authorized recorded and necessary paperwork exists as per the policy of IMC.
• Ensure that the movement of inventories to or from the warehouse & stores are correctly documented, authorized and paperwork is done as per procedures.
• Alert the relevant program team about the receipts and dispatches and coordinate with them, as it may be necessary.
• Prepare periodical logistics reports to Addis Ababa-HO in accordance with the IMC logistics manual.
• Perform related tasks as instructed by supervisor Field Office Program Manager and the Logistic Manager/coordinator.
• Review procurement documents for accuracy before taking payment for approval

Compliance

• Ensure compliance with IMC policies and procedures, donor regulations and local laws.
• Ensure that procurement Compliance regulations, are in line with applicable licenses and are properly documented.

Human Resources

• Manage all under supervision with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.

Job Requirements

• BA Degree in SCM, Logistics or related field with 5 years or above experience
• Evidence of practical experience in logistics within the field of supply chain management
• Evidence of management of logistics systems.
• Good organizational and problem-solving skills, with an analytical approach
• Good interpersonal, management and leadership skills
• Excellent communication and customer relations skills
• Ability to coordinate with others and work under pressure of tight and conflicting deadlines and handle concurrent activities
• Evidence of ability to work in a participatory manner with all IMC staff
• Ability to work in harsh conditions, often in remote areas.
• Negotiation, interpersonal and organization skills
• Proficiency of Microsoft Office including MS Word and Excel, as well as email communications and other computer programs.
• Professionalism, Honesty, Integrity.

How to Apply

Interested applicants who meet the above requirements should submit their application letter by clearly stating the position that you are applying for and CV through CLICK HERE  on OR before April 10, 2022

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.