Plan International

Position: Store Keeper

Job Time: Full-Time

Job Type: Contract

Place of Work: Tewledere and Were babu, Ethiopia

Posted date: 21 hours ago

Application Deadline: Feb, 22/2022 (4 days left)

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals and in particular the goals of gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking, and innovative individuals to lead our country's operations, driving change and delivering results that will allow us to reach our target of 100 million girls.

In Ethiopia, Plan has more than 25 years of experience in implementing its program. Currently, PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship. Plan International Ethiopia's main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls, and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.

The storekeeper is responsible for all warehouse operations activities including receipt, storage, control, and issuance of supplies and equipment; receives deliveries, coordinating stock, documenting warehouse transactions, maintaining records, and overseeing storage of fixed assets records the property of the PA; responsible for inventory maintenance for ER programs and does related work as required. He/She is responsible for storing, releasing, compiles records of the supply in construction and other program activities. Verifies that supplies received are listed on requisitions and invoices. The post holder also plans, organizes, and controls stores /stocks in a professional manner ensuring prompt, efficient and quality service to the concerned units including but not limited to ordering, receiving, storing, issuing, and securing food and non-food items as per the location requirements, contractual specifications and in line with store and fixed assets management instructions.

Dimensions of the Role

• Receiving and inspecting all incoming materials and reconciling with purchase orders; processing and distributing documentation with purchase orders; reports, documents and tracks damages and discrepancies on orders received.
• Making daily issues of stocks to concerned units as per requisitions, approved by the logistics officer.
• Following FIFO (First in First Out) method and maintain expiry dates as per rules and regulations of the contract.
• Maintaining daily stock records of receipts and issues.
• Keeping & maintaining all supplied items to the office in store safely and properly, and record them in bin cards until taken out by the requester.

Accountabilities

• Maintains records of all incoming and outgoing deliveries of requested materials.
• Receives, stores, tags, and tracks surplus property; prepares inventory lists for items to be disposed of.
• Receives and stores documents; maintains a record of approved basic store documents.
• Handles and documents storage and transportation of food items.
• Maintains the warehouse, records area, and stores area in a neat and orderly manner.
• Ensures questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs, and surplus property.
• Receive and properly stock any purchased and supplied items in a way that suits proper material management.
• Update the stock records timely, prepare issue vouchers & submit timely to Supply Chain officer while issuing of items is made.
• Ensure that the storage area, facilities, and equipment are meeting the minimum requirements and standards.
• Control incoming supplies by checking the brand, quality, and quantity of goods received against the actual order. Follow PIE’s receiving procedures strictly while receiving the deliveries. Reject any unacceptable food or products and inform the immediate supervisor accordingly.
• Store perishable items immediately upon delivery and all other items as soon as possible.
• Ensure the accuracy of data inputs while using computer software for stores management.
• Advise logistics coordinator about slow-moving/non-moving items, excess stock, and potential spoilage

Educational Qualification and Experience

• Diploma holder in Business Administration, Purchasing & Supplies Management, and/or other related disciplines.
• Minimum of 3 years of relevant experience.
• At least two years of experience in storekeeping, warehousing, stock control, or related work in INGO.

Knowledge

• Excellent knowledge of MS Office software suite.
• Ability to solve problems, take initiative, and plan the tasks
• Flexibility with time to work extra hours when the project requires

Skills Specific to the Post

• Must have knowledge and experience in storekeeping.
• Knowledge in basic bookkeeping.
• Must be keen on details.
• Must have strong built to carry supplies.
• Strong human relations skills.
• Strong communication skills.
• Good team building and motivational skills.
• Must be able to perform physical activities such as, but not limited to, lifting (up to 50kg. unassisted), bending, standing, climbing, or walking on a consistent basis.

Competencies and values

• Ability to organize own work and a high value for time management.
• Value and teamwork-oriented HIV/AIDS and gender-sensitive.
• Working with a minimum level of supervision
• Honest and trustworthy

How to apply

CLICK HERE

Equality, diversity, and inclusion are at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage, civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organizational culture that embraces our commitment to racial justice, gender equality, girls’ rights, and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.