Embassy of United States of America

Position: Travel Assistant - All Interested Applicants/All Sources

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Ethiopia

Salary: USD $10,721

Posted date: 21 minutes ago

Application Deadline: Feb, 3/2022 (13 days left)

About 

Announcement Number:

• Addis-2022-004

Hiring Agency:

• Embassy Addis Ababa

Series/Grade:

• LE - 0910 7

Salary:

• USD $10,721 - USD $10,721

Work Schedule:

• Full-time - The work schedule for this position is: • Full Time (40 hours per week)

Promotion Potential:

• LE-7

Promotion Potential Explanation:

• None. This is advertised at the Full Performance Level FSN-07 which is equivalent to FP-07.

Duty Location(s):

• 1 Vacancy in Addis Ababa, ET

Telework Eligible:

• No

For More Info:

•  HR Section. 000-000-0000 AddisHRO@state.gov 

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

• For USEFM - FP is 07. Actual FP salary determined by Washington D.C. All Interested Applicants / All Sources

Security Clearance Required:

• Public Trust - Background Investigation

Appointment Type

• Permanent

Appointment Type Details:

• Indefinite subject to successful completion of probationary period.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Mission in Addis Ababa/Ethiopia is seeking eligible and qualified applicants for the position of Travel Assistant.

The work schedule for this position is:

• Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

• No

Relocation Expenses Reimbursed:

• No

Travel Required:

• Not Required

Duties

The incumbent is responsible for providing complete travel services for direct-hire employees, VIPs, official visitors, eligible family members, locally employed staff, and other individuals who are entitled to use Post-travel services. Arrange travel and temporary lodging accommodations for U.S. citizens and locally employed personnel assigned to post and all official visitors, considering most direct routes, salary and per diem costs, airfares, the balance of payments considerations, and other pertinent factors. Prepare all documentation required for travelers to complete the trip, including Travel authorization (E2), diplomatic notes requesting visas, travel message cables, and other relevant forms and documents. Arranges for visas and other entry or departure requirements, monitors status of locally-required visas and informs staff of the need to renew, and is responsible for safeguarding employee passports during these processes. Maintains an Embassy visitor’s list, contacts with working-level personnel at ticket offices of airlines, hotels, travel agencies, and relevant local Ministries to facilitate all Embassy travel requirements, including occasional short notice requests. Establishes and maintains contact with the Department of State travel contractor for direct-hire staff and their families. Maintains work log for travel services. Other special projects as assigned. Back-up to Visit & Support Coordinator. Advises U.S. citizen personnel of their entitlements in a wide variety of travel situations, including home leave, R&R leave, medical evacuation, invitational travel, emergency leave, etc.

 Qualifications and Evaluations

Requirements:

EXPERIENCE: A minimum of three years of progressively responsible experience in the travel field is required.

Note: Please upload all work experience copies of yours under "Other Document 1 or 2"

Education Requirements:

Please provide the required documentation listed below with your application:

Education: Completion of secondary school is required.

Note: Please upload all copies of your Education under "High School Diploma or equivalent"

Evaluations:

LANGUAGE: English Level 4 (Fluent) speaking, reading, and writing, and Amharic Level 4 (Fluent) speaking, reading, and writing are required. (These may be tested)

SKILLS AND ABILITIES: Must be able to deal tactfully, yet effectively, with host country officials and with U.S. citizen personnel and VIP visitors. Required to have a good working knowledge of Microsoft Suite software and the Internet. (These may be tested)

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Addis Ababa/Ethiopia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and additional employment considerations, please visit the following link.

COVID-19 Requirements for Eligible Family Members

As required by Executive Order 14043, Eligible Family Members who will be employed on a Family Member Appointment (FMA) or a Temporary Appointment (TEMP) are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected for the position, the agency will provide you with additional information regarding what information or documentation will be needed and how you can request a medical or religious accommodation.

Eligible Family Members who will be employed on a Personal Services Agreement and compensated under the USG pay plan will be required to attest to their vaccination status using the Vaccine Attestation Form. If you are not fully vaccinated or decline to provide this information, you will be required to demonstrate proof of a negative COVID-19 test completed within 72 hours of entry to a Mission facility and comply with enhanced COVID-19 mitigation protocols. If selected for the position, the agency will provide you with additional information regarding these requirements.

COVID-19 Requirements for Local Candidates

Candidates who will be employed on either a Personal Services Agreement or a direct-hire appointment and compensated under the Mission’s Local Compensation Plan will be required to follow all Mission COVID-19 policies applicable to Locally Employed Staff. If selected for the position, the agency will provide you with additional information regarding these requirements.

 How to apply

CLICK HERE

All candidates must be able to obtain and hold a Public Trust clearance. 

Required Documents:

In order to qualify based on education, you MUST submit the requested completion of high/secondary school and /or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide the requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position. 

• Copy of Orders/Assignment Notification (or equivalent)
• Residency and/or Work Permit 
• Passport copy
• Completion of high/secondary school (required)
• Work Experience (required)
• Certificate or License
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email or phone.  

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Addis Ababa/Ethiopia.