Background

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. IRC has been working in Ethiopia since 1999 and is implementing integrated, community-managed programs aimed at improving the quality of lives and recover of livelihood of disaster-affected population’s through promoting individual participation, strengthening institutions and emergency response.

Job Overview:

The Warehouse Assistant is responsible for ensuring the overall care and maintenance of the Harar satellite office warehouse. The Supply chain Assistant-Warehouse must be able to rapidly turn Program materials around, whilst ensuring the security of the materials and maintaining audit-compliant records and prepare monthly report for the expendables, asset, and equipment. The position holder will report to Supply Chain Officer. 

Major Responsibilities: 

• Monitor security of the IRC’s storage and supplies.
• Receive goods from suppliers and other sites; inspect for damage or missing items; update all warehouse documentation.
• Dispense goods to staff, sites, and programs. This includes packaging goods if necessary and updating all warehouse documentation.
• Make sure warehouse is organized in a logical way so that materials can be located and counted easily, and there is sufficient space for movement and operations.
• Monitor overall storage capacity and needs.
• Store materials in a manner that will avoid breakages, contamination, loss, or other damage.
• Ensure warehouse safety materials are ready for use in case of incident like Fire extinguishers, first aid kit.
• Ensure the warehouse is cleanliness avoid contamination, keep clean and tidy.
• Receive completed store’s request forms and prepare the goods for issuance.
• Prepare payment for labor cost of loading and unloading of materials.
• Ensure goods, equipment’s are signed for received on the request form (office expendables) or waybill.
• Prepare monthly report for the expendable’s asset and equipment.
• Consistently track assets and equipment movement in Adama field office.
• Implement and ensure clear loading/unloading/ procedures, correct stacking, and turnover/FIFO/ procedures.
• Properly use the warehouse register for incoming and outgoing materials.
• Ensure proper documentation of waybill equipment issuance form delivery report store release dumping sheet and IRC’s filing protocol.
• Carries out daily, weekly, and monthly stock reconciliation.
• Ensures documentation and warehousing is kept according to grant agreement donor rules and regulations.
• Supervise warehouse transaction records update all the times.
• Report status of assets: disposed of stolen serviceable unserviceable donated transferred sold damaged to repair periodically.
• Follow-up with staffs in camp location on return of assets on loan and equipment issuance form in respect to the relevant documents.
• Perform any duty assigned by immediate supervisor.

Job Requirements

Education: BA Degree or Diploma in Supply Chain Management, Accounting, Logistics Management, Business Management, or Supplies Management.

Work Experience: Minimum relevant work experience of 2 years for Diploma holders and 0 year for BA Degree holders. 

Required job competencies:

• Competent use of pc especially spreadsheets (format / sort / filter)
• Good command of English and Amharic languages. Afaan Oromo is plus
• Knowledge of generic warehouse management systems and forms
• Physically mobile, able to lift 30kg without strain
• Good mathematical skills
• Ability to multi-task & carry out responsibilities independently with minimal technical support
• Good interpersonal and problem-solving skills and flexibility

How to Apply

Candidates who meet the above qualifications; please send your CV and application letter only through IRC career site:

External Link

Your application letter/cover letter must include the following information:

• Name of the position you have applied for
• Date of application
• Summary of your qualifications and experience
• Motivation/objective of why you have applied for the job
• Please include at least 3 references from current and former supervisors.

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. 

Gender Equality: We are committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances

Equal Opportunity Employer: We are an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, age, marital status, veteran status, disability or any other characteristic protected by applicable law.