ROLE PURPOSE

Plan International is an independent child rights and humanitarian organization committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

This role will responsible for effective financial management of the PASEWAY project; support the CO GFCC and AAPA FC in all financial matters, meeting compliance issues and maintain documentation of the PASEWAY grant. The post holder also ensures all financial aspects of grants are implemented as per grant agreement documents and maintains high standards of quality and integrity of financial data.

Dimensions of the Role

Supporting the grant Finance and compliance coordinator to ensure that project resources are utilized for the intended purposes and to ensure that financial information of the sub grant are accurate and reflecting the reality of transactions incurred at all times.

Account abilities

• Ensures that all financial transactions of the Urban PA and country office comply with donor and BMZ financial policies and procedures for the PASEWAY project.
• Review expense reports submitted by partners for advance liquidation and checking for legitimacy, accuracy, proper cost classification, and coding according to master Budget data/disbursed/.
• Prepare and submit Monthly, Quarterly, Semi-annual and Annual Donor Financial report as per the donor reporting time line.
• Conduct Frequent compliance visit to partner’s office.
• Provide capacity building training for Partner Finance staffs.
• Responsible for processing of invoice entering in Donor reporting temple. On a monthly basis.
• Verifies that vendors' invoices are supported by objective evidence (proper VAT Invoices, Purchase Order, Quotes, delivery documents etc.) and complies with BMZ and donor rules before advance liquidation.
• Reviews PA and CO training payments paid by both parties according to BMZ’s per diem payment policy and review.
• Organize timesheet submission reminder to those staffs paid as per LOE and ensure that all timesheets are received on time.
• Responsible for scanning all payment invoice and keep in traceable manner for donor submission and Audit verification process.
• Manage in the partner advance liquidation process.
• Collects bank advices for cash receive of Donor and keep filing both in soft and hard copy  for financial report calculation purpose/weighted average calculation/.
• Responsible for maintenance of a proper filling system of payment vouchers, photocopying and dispatching of payment vouchers to Germany National office.
• Responsible for ensuring that financial documents are ready for Audit processes and make ready for Audit process on time.
• Responsible for transactions review and make necessary adjustment like wrong grant code etc.
• Responsible for cash forecasting request process and work with the project manager.
• Review sub grantee monthly financial reports, provide feedback for appropriate corrective action and process sub grantee requests for payment.
• Identify sub grantee capacity building needs and provide technical assistance where needed.

Job Requirements

Educational Qualification and Experience

• Bachelor’s Degree in Business Administration, Accounting, Finance or equivalent from a recognized and reputable college or university.
• A minimum of 5 years of experience, out of which at least 2 years at grant management.
• Previous experience in an NGO environment and/or Germany funded project is highly desirable.
• Attention to detail, accuracy, analytical and presentation skills
• Good communication skills, team player, willing to work long hours when needed
• Knowledge of accounting software (SAP) is desirable
• Proficiency in computer application software and MS Office, such as Windows, Word, Excel, Outlook, and Internet
• High level of reliability and honesty        

 Knowledge:

• Basic knowledge of Finances role and grant management role.
• Knowledge of plans computerized system: SAP and others.
• Substantial understanding of grant management and reporting
• Knowledge of human resources management is desirable

How to Apply

The closing date for the application is January 12, 2022. Qualified candidates should submit their application with the below link.

CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

NB: Applications and CVs written in English will be accepted and note that we are not accepting CVs that are not sent through the indicated link. Female applicants are highly encouraged to apply. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. Only Shortlisted candidates will be contacted. 

 Deadline: January 12,2022