The purpose of the Project Manager (PM) position is to provide overall leadership and coordination for ensuring the implementation and accomplishment of the objectives of the project under his/her responsibility in line with CARE’s vision, goals, and program principles, standards, approaches and Long-Range Strategic Plan. In consultation with the supervisor and in collaboration with the project staffs and partners she/he develops annual implementation plans and budget, allocates appropriate resources to accomplish the plan, secures qualified staff and ensures that an appropriate monitoring system is in place to track progress and deviations of project implementation. To promote the highest level of staff performance the PM ensures that all supervisors provide coaching and counseling to the project staff. He/she establishes and maintains effective working relationships with key government partners and NGOs working in the same geographic areas.

RESPONSIBILITIES AND TASKS:        

Responsibility No. 1: Project Implementation

• Organizes the implementation process of all set targets planned for each project with respective supervisors, experts and other concerned staff working within program departments.
• Ensures that all staff have updated monthly and quarterly implementation plans.
• Periodically visits field activities and provide formal and informal feedback to the project staff in terms of adequate and inadequate progress as well as recommendations for improved performance.
• Builds the capacity of project staff and its partners in technical issues pertinent to the sector (WASH, Environment and Livelihood).
• Coordinate with the program unit to inform project planning and monitoring as required
• Maintains ongoing communication with project stakeholder regarding project progress and challenges.
• Continuously assesses project’s context, assumptions, and changes in the working environment to ensure that the project focus, strategies, and activities remain relevant and to proposed adjustments when needed.
• % Of Time: 25%

Job Responsibility #2: Project Planning

• With the project team and LDM unit analyzes past experiences to systematize and incorporate lessons learned into the planning process.
• Based on past accomplishments and achievements adjusts project targets, strategies, resources and delegation of responsibilities to ensure appropriate progress toward project objectives.
• Shares draft plans with project management team, staff and partners involved in the implementation and incorporate their input into the plan.
• Submits annual plans as per established schedules to all project stakeholders.
• % Of Time: 20%

Responsibility No. 3: Staff Management

• Supervises, leads, guides, orients, trains, coaches, and supports the project team leaders 
• Builds the technical and managerial capacity of the field staff in planning and implementing projects effectively and efficiently.
• Recommends or initiates personnel actions such as merit increases and other salary adjustments, promotions, transfers, terminations, and disciplinary actions including performance improvement plans.
• Ensure that all project staff have appropriate individual operational plans linked to project priorities.
• Completes all performance management activities including performance planning, monitoring, and annual performance appraisals.
• Provides ongoing feedback to project officers, recognizing and praising successes and pointing out failures that needing corrective measures.
• Over see partner staff performance especially those sector offices directly linked and working with the project
• % Of Time: 15%             

Responsibility No. 4: Project Monitoring, Evaluation and Reporting

• Ensures that project under his/her supervision include an appropriate log-frame and baseline design.
• In consultation with LDM unit organizes a monitoring system to collect baseline and periodic data for tracking project performance and decision making.
• Plans and conducts quarterly and annual project review meeting to assess progress, adjust plans, and draw/disseminate lessons learned.
• Write monthly/quarterly/annual comprehensive and high-quality project progress reports;
• Implement audit recommendations related to the project.
• Implement other M&E related tasks based on donor requirements
• % Of Time: 15%             

Responsibility No. 5: Project Budget Management

• In collaboration with program manager and program grant specialist prepares annual budget based on project proposal and ensures compliance with donor requirements;
• Ensures appropriate utilization of fund codes for charging budget expenditures.
• Monitor monthly budget burn rates and make adjustment when needed.
• Ensure timely financial reporting is done and shared with the HO finance
• Communicate with the coordination unit for any finance related challenges at the FO level
• % Of Time: 10%             

Responsibility No. 6: Networking, Learning and Representation

• Establishes and maintain formal and informal communication mechanisms with government, community partners and other stakeholders.
• Participate in relevant regional, zonal and woreda level meetings to discuss project related issues;
• Keeps up to date with developments in the project, including best practice examples in-country and internationally, and ensure ongoing personal development and learning.
• Make formal presentations to the counterparts about project progress, challenges, lessons learned and needed adjustments.
• % Of Time: 10%             

Responsibility No. 7: Any other duties assigned by supervisor

% Of Time: 5%

III. PROBLEM SOLVING (Thinking Environment)

 All three levels of problem solving are pertinent for the position in one way or another. Since the incumbent deals with the management and coordination of the various day-to-day activities, development, implementation and maintenance of policies, procedures, objectives, short-and long-range planning of the project, he shall deal with all three levels of problem solving.

Job Requirements

EDUCATION/TRAINING

Required:

• BSc Degree in Water resource, Agriculture, Natural resources or equivalent.
• Desired:
•  MA/MPH/MSc. Water resource, Agriculture, NRM, Public health, livelihoods and related development field

EXPERIENCE:

• Required:
•  6-8 years experience working on rural development projects, public health, livelihoods, out of which 2-3 years service in managerial level.
• Desired:
• Experience in development-oriented NGO environment.

TECHNICAL SKILLS

Required:

• Proficiency in verbal and written English and Amharic
• Concept paper development, operational planning, budget planning and management, monitoring and evaluation, report writing
• Proficiency in standard office software packages
• Excellent communication and interpersonal skills
• Demonstrated leadership ability to inspire and empower others
• Demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels;
• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management.

 Desired:

• Skills in organizing and facilitating training events. Expertise in one or more of the following program areas: Sexual reproductive health, food security, nutrition/health, water/sanitation, income generation activities, especially with Gender & Rights Based Approach focus.
• Driving license and driving experience.

COMPETENCIES

• Respect, accountability, courage, excellence, adaptability, stress tolerance, innovation, building partnership, communicating with impact, coaching, facilitating change, developing teams, information monitoring, planning and organizing, leading through vision and value.

FREEDOM TO ACT

General accountability:

• The incumbent's decisions are prime in terms of the daily functioning and operation of the projects in programming, management, financial and administration areas; his/her decisions are contributory in terms of the CO's long term development focus and organizational polices and procedures.
•  The PM is the key decision maker in terms of staffing in consultation & concurrence with Program Coordinator and takes into account input from the HRM at the CO.

Financial accountability:

• The PM can sign checks to a maximum of US$ 5,000 and co-sign checks for up to US$ 15,000 with other authorized staff at the field office level.

CONTACTS/KEY RELATIONSHIPS

Internal:

• PC – Coaching, Mentoring and overall guidance, (On all programmatic, administrative, financial, policy, procedural other related issues);
• FOPOM - dotted line supervisor and supports the day to day operational and relational issues at the FO level
• PD – The big picture (Organizational policies, programmatic focus and priorities);
• Field level staffs - ensuring appropriate support is provided to field offices and maintenance of working relationships;
• Finance – Consultation and information sharing on budgetary issues and technical assistance;
• HRM and Administration – Consultation and information sharing on issues related to overall administration, policies, and procedures and secure appropriate program support for the projects.

External:

Special meetings with Woreda and Zonal (Regional when required) government partners and donor representatives when needed.

• Communities, PA, Woreda Administration and relevant sector offices
• Other development organizations working in the area where CARE works (NGO, CBO and the privet sector).

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through CLICK HERE

Only short-listed candidates will be contacted. Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women! CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.