Vacancy No. IOM-SVN/0138/21

Position Title Programme Support Assistant

Duty Station Addis Ababa, Ethiopia

Classification G5

Type of Appointment SST, Six months with possibility of extension

Estimated Start Date As soon as possible

Posting Period 30.11.2021 to 15.12.2021

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy. 

Under the general supervision of the Programme Support (PSU) Unit Senior Programme Coordinator, and the direct supervision of the Programme Support Officer, the Programme Support Assistant will contribute to programme/project implementation and the effective management of projects in PRIMA based on IOM rules and guidelines and provide support to accurate and timely reporting. In particular, he/she will be responsible for the following:

Responsibilities and Accountabilities:

1. Retrieve, compile, summarize, analyze, and present information/data on specific project-related topics to be used to identify potential programme/project activities. 
2. Provide general support in the development of new project proposals in close coordination with relevant colleagues/units in the Mission and the IOM RO, and HQs if needed, and other key stakeholders for fund mobilization.
3. Draft a wide variety of reports, documents, presentations, correspondence, and communications
4. Provide technical guidance and follow up with project managers on project reporting and intervene, whenever needed, and ensure donor reports are submitted in line with endorsed project proposals in PRIMA.
5. Submit interim and final financial reports through the GMS portal
6. Support the submission of IDF projects of the Migration Management Unit (MMU).
7. Assist in project administration as required, for example compiling data on projects per Programme Managers’ requests.
8. Prepare and review support documentation to enable the submission of payment requests to donors.
9. Participate in relevant meetings, provide administrative support, including managing team meeting invitations and room bookings etc.
10. Work closely with project development colleagues to support the Unit’s Resource Mobilization efforts such as preparation of presentations, briefing packages and reports to donors, humanitarian partners and government on potential engagement areas.
11. Perform such other duties as may be assigned by the supervisor.

Job Requirements

Education:

• Bachelor’s degree in Development, Political or Social Sciences, Project Management, Business Administration, International Relations, and/or related fields from an accredited academic institution.

 Experience:

• A minimum of five year’s professional experience in project/business development Monitoring and evaluation, reporting, and documentation in humanitarian settings.
• Excellent communications and report drafting skills.
• Strong analytical and planning skills.
• Knowledge of major donors’ rules, regulations, and reporting requirements.
• Knowledge of the humanitarian situation in the country and familiarity with governments' policies and priorities.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Ability to work well under pressure and with tight deadlines.
• Ability to use Microsoft Excel, Outlook and Word, database, statistical software.

Languages

• Thorough knowledge of Amharic and English languages
• Knowledge of other local languages is advantageous    

VALUES AND COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

Values:

• Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.
• Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: Encourages and contributes to clear and open communication.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and a work permit, as applicable.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only a detailed CV written in English through ethiojobs.net, on or before December 15, 2021. Please indicate the position title, vacancy number, and duty station in the subject line of your application letter. No photocopies of educational/training certificates are required at this stage; an applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

 Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!