Source: EthioJobs 

Company Name:  International Organization for Migration (IOM)

Vacancy No. IOM-SVN/0136/2021

Position Title Data Entry Assistant - RF

Duty Station Addis Ababa

Classification G4

Type of Appointment SVN, Six months with possibility of extension

Estimated Start Date As soon as possible

Posting Period 18.11.2021- 02.12.2021

About IOM

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, inter-governmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Background

Under the overall supervision of the IOM-SLO Addis Ababa Chief of Mission and Programme Coordinator of the EU-IOM Joint Initiative and direct supervision of Information and Data Management Assistant, the incumbent will be responsible for supporting the program team in capturing and recording data of returnees assisted under the program:

Responsibilities and Accountabilities

• The Data Entry Assistant is expected to carry out his/her duties in accordance with strictest moral and ethical standards and with due respect for gender and socio-cultural differences of the migrants. In particular, he/she will be responsible to:
• Ensure completeness of data collected through verifications and corrections before entering the data
• Register and profile returnees upon arrival and fill in the various forms including but not limited to basic profiling form, vulnerability assessment and psychosocial assessment forms. Prepare source data by compiling, indexing, sorting and establishing entry priorities before entering the data.
• Assist the Transit Center (TC) team in capturing the necessary data of returnees, ensuring that all the necessary data fields are captured and entered in the system. 
• Perform Data entry and conduct data validation (ensuring all the necessary information is completed) after data entry,
• Share the data/information with the designated RF team on daily basis ensuring timely reporting;
• Organize and file the data source ensuring easy access and understanding by the relevant staff.
• Implement data backup and restore procedures in accordance with IOM’s IT policies.
• Adhere to data protection as per IOM’s DATA PROTECTION PRINCIPLES maintaining confidentiality of information.
• Prepare activity reports at the end of the data entry exercise.
• Assist the RF team in handling operations data concerning all cases/migrants arriving at the transit centre as well as the timely transmission of the information/data to the Information and Data Management Assistant or Program Coordinator.
• Perform other tasks as may be assigned.

Job Requirements

Required Qualifications and Experience

Education

• University Degree in Information Management Systems, Management Information Systems, or related field of study.
• Experience
• Minimum of four years relevant work experience,
• Extensive experience in computer data entry in a busy institution preferably emergency operations, an advantage,
• Able to work harmoniously with colleagues from varied cultures and professional backgrounds at all levels
• Typing speed: at least 60 wpm
• Strong computer skills especially on Microsoft Word, Excel and Access
• Ability to work under pressure and with minimum supervision
• Strong verbal/written communication and interpersonal relationship skills
• Capacity to work independently; able to carry out tasks with attention to detail; and demonstrated ability to maintain accuracy and confidentiality
• Available at short notice to travel within the country and to other countries
• Required IOM functional competencies: effective communicator, successful negotiator, creative and analytical thinker, active learner, team player, and cross cultural facilitator.

Languages

• Thorough knowledge of Amharic and English languages.
• Knowledge of other local languages is advantageous.    

Competencies:

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programs or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility.
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions.
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM (optional depending on position level)

Values and Competencies

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Core Competencies – behavioral indicators level 3
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English through CLICK HERE on or before December 2, 2021, no photocopies of educational/training certificates are required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted. We strongly encourage qualified women to apply!