ROLE PURPOSE

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.  

In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship. 

Plan International Ethiopia's main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.

The position holder will be responsible to find new ways of working, systems and tools with the objective of bringing operational excellence to the department. The job holder ensures compliance organization and donor policies as well as provide through analysis of KPI to measure the departments performance.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Establish Departmental Systems and Controls Leading towards Operational Excellence (20%)

• Identify and establish systems that will bring departmental efficiency in collaboration with various stakeholders and at all levels
• Contribution to the broader departmental level strategy as well as specific strategy on assigned areas indicated in the heading
• Contribute and coordinate the department’s operational plan
• Develop standard operating procedures and guidelines
• Develop checklists for standardized departmental processes
• Provide technical input in the development of various SOPs and Manuals
• Create a centralized database management systems for the department that enables complete and easy retrieval of important documents for various purposes and stakeholders
• Organize periodical meetings with stakeholders and department staff for performance review, collecting feedback and others 

Ensure Departmental Compliance in line with Donor and PIE Policies and Procedures (25%)

• Ensure compliance to donor and organizational policies
• Follow up and implementation of audit actions
• Advice on the various grant rules and regulation and monitor transactions to ensure compliance at all times
• Conduct logistics compliance checks on country and field offices 
• Provide technical support to other departments on compliance issues
• Participate in the preparation and final review of donor proposals and reports where required
• Check a sample transaction monthly to ensure donor compliance – typically high value purchase/tenders, flights, assets etc.
• Scrutinize selected procurement processes in all fields and in Addis for its correctness and IRC and donor compliance.
• Conduct monitoring visits to field locations meeting with the various department staff 
• Define, Compile and Analyze Departmental KPIs and Performance Monitoring (25%)
• Collaborate in defining departmental KPIs, reporting mechanisms
• Coordinate the timely submission of periodical reports to the CO 
• Compile received reports and conduct analysis of departmental performance at all levels against KPI and report to Management periodically
• Identify and track improvement actions plans and design systems and tools to carry them out

Field Support and Capacity Building (20%)

• Actively engage in emergency response start-ups: rapid assessments, operational setup 
• Coordinate and fulfil gap filling requests
• Travel to field offices for compliance monitoring, addressing compliance related bottlenecks, taking part in investigation processes as assigned and others
• Develop annual training plan of the department
• Develop capacity building training on policies, procedures, systems and processes
• Take part and contribute to the identification, assessment, capacity building & support, monitoring and coordination of partners

Subject Matter Expert for Supply Chain ERP System (10%)

• Provide technical support to staff in resolve ERP bottlenecks in liaison with GH/RH
• Collaborate with GH and various SME of countries to get up-to-date on changes and requirements in the ERP System
• Collaborate with other SMEs within PIE in providing induction and capacity building trading and refresher training to new jointers and existing staff
• Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

LEADERSHIP AND BUSINESS MANAGEMENT COMPETENCIES

LEADERSHIP COMPETENCIES

• Courageous in taking a lead, focused on Plan International's purpose and making the most effective contribution within my own work context.
• Behave in line with our values and safeguarding practices, inside and outside work.
• Challenge own attitudes, unconscious bias and behavior and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
• Honest and efficient in use of resources, including own time.
• Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/Experience Essential:

• Education at BA Degree level or equivalent vocational study in fields such as Supply Chain Management, Logistic Management or related field of studies
• 6 (six) years relevant work experience 
• Certification on Supply Chain Management
• Additional experience in supply chain is a plus 
• Experience in preparing and submitting business cases

Languages Required

• Fluency in English language is essential
• Knowledge of local languages is a desirable

How to Apply

The closing date for the application is November 18, 2021. Qualified candidates should submit their application with the below link.

CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Applications and CVs written in English will be accepted and
• Shortlisted candidates will be contacted.
• Please note that we are not accepting CVs that are not sent through the indicated link.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

More information about Plan International can be found on the website

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Female applicants are highly encouraged to apply.