JOB SUMMARY:

The purpose of the Human Resources Officer position is to handle personnel functions such as recruitment and placement, staff benefits, performance management, grievance and other areas of Human Resource activity at the head office. She/he supports and provide technical advice on HR issues to Area Administrators, conducts training need assessment and organizes training programs. The HR Officer will also keep a complete, comprehensive and up-to-date central data base system. 

II. RESPONSIBILITIES AND TASKS: 

Job Responsibility #1: Personnel Administration:

• Controls attendance registers of head office based personnel and checks monthly payroll and ensures accuracy of basic personnel data before payment is effected;
• Follows up that the CO staff performance appraisal activity is carried out on time and checks that recommendations for bonus, salary increment, promotion, reclassification, demotion, etc. are made in accordance with established policies and procedures;
• Handles employee grievances, disciplinary issues and other administrative problems according to CARE’s policies and procedures;
• Handles labor and other related court cases as required in consultation with the HRM and Legal Advisor;
• Makes internal and/or external announcement of vacancies as required by the head office/project offices;
• Participate in Interviews and selections of staff;
• Organize orientation program for new staff;
• Arranges staff transfers to and from the head office;
• Processes fulfillment of employment formalities, checks employment records and follows up probationary period of head office based personnel
• Follow up and ensure that FOs carry out employment process in conformity with established recruitment procedure.

Job Responsibility #2: Training and Capacity Building:

• Carries out periodic institutional and individual training and development need analysis;
• Identifies suitable courses to meet the training and development needs of the staff and the organization and follows up plans to see them through.

Job Responsibility #3:  Benefits administration:

• Handles medical, leave and other related matters of project based personnel who are referred to Addis for medical reasons or other official business;
• Handles staff benefits, such as leave, medical matters, insurance, compensation etc. of head office based personnel.

Job Responsibility #4: Planning & Budgeting & Reporting:

• Facilitate HR planning periodically for effective utilization of human resources;
• Participate in preparation of annual budget of Head Office in relation to human resources; 
• Prepares quarterly accrued leave reports for the consumption of CARE Finance;
• Prepare periodic HR Reports/statistics;
• Issue recruitment status report twice a month.

Job Responsibility#5: Policy Development, Implementation and Revision;

• Participate in development and updating of policies, procedures and guidelines based on CARE international’s procedures and standard Ethiopian laws;
• Follow up the proper implementation of policies and procedures;
• Inform all staff of policies and procedure and of any changes

Job Responsibility #6: Data Base Management:

• Ensures that personnel records data base is kept up-to-date;
• Records and updates salaries and allowances, transfers, promotions completion of probation; termination of service, etc. of staff on personnel files and computer data bases;
• Ensure to update the HRIS software.
• Keeps records of leave balances of CARE Addis staff and prepares quarterly report.

Job Responsibility #7: 

• Performs other duties as assigned by immediate supervisor

III. PROBLEM SOLVING (Thinking Environment)

Levels one and two of problem solving apply to the incumbent. The HR Officer involves with daily routine activities, but sometimes she/he uses interpolative skills to pick and choose the right strategy to address given problems.  

III GENDER EQUALITY

• Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming

Job Requirements

A)    EDUCATION/TRAINING

 Required:

• BA/MBA degree in, Human Resources Management, Management or Business Administration.

Desired:

B) EXPERIENCE

Required:

•  6 years of experience in related position.

C) TECHNICAL SKILLS

Required:

• Knowledgeable about labor laws;
• Excellent planning, organizational, analytical and decision making skills;
• Demonstrated technical and managerial ability, sound judgment, ability to interact and work      effectively with others at all levels;
• Excellent communication and Interpersonal skills;
• Excellent digital literacy, knowledge of Human Resources Information Systems (HRIS), Microsoft Office, especially Excel, and proven skills in database management and record-keeping.
• Proven language proficiency in written and spoken English;
• Organized and efficient in daily tasks
• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management;

Desired:

• Excellent and proven experience in strategic planning of human resource management.

D) COMPETENCIES

Respect, accountability, courage, excellence, initiating action, innovation, collaboration, building partnerships, communication with impact, negotiation, facilitating change, managing performance for success, operational decision making, planning and organizing.

V. FREEDOM TO ACT

The HR officer is accountable for processing different HR activities including: recruitment, promotion, transfer, termination, disciplinary action, benefit administration and training etc. matters and ensuring that they are executed in accordance with regulations and directives of CARE and other relevant laws.

VI. CONTACTS/KEY RELATIONSHIPS:

The HR Officer is expected to collaborate with all partners and CARE Head Office and Field Office Staff.

VII. WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED. 

The post is located in Addis Ababa with about 10% of field travel.

How to Apply

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.

HOW TO APPLY

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through Ethio Jobs 

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.