As an International Christian Humanitarian Development organization, World Vision Ethiopia (WVE) is trusted to deliver integrated programs with target communities through its 51 Area programs (APs) located in seven regional states of the country. WVE envisions a thriving organization where our strong leadership at all levels results in improved delivery of results for children.

  Purpose of the position:

To coordinate the various human resources functions at the regional office level, which includes recruitment & selection, performance management, benefits & compensation, staff well-being and development, P&C Information System, etc., as per the WVE’s P & C manual, Labor law of the land and other P&C policies and producers.

Major Responsibilities:

Recruitment and Selection

• Analyses staffing needs at field level and ensures that best practice recruitment and selection policy and practice is implemented at the regional level.
• Prepares job announcement notices based on the job descriptions and candidate profile proposed by the hiring department and disseminate information of job opportunities through appropriate media;
• Receives applications and liaison with at least two members of the panel and the hiring manager to conduct initial shortlisting and coordinate interview as soon as reasonably possible;
• Conducts reference checks as a means to verify information already obtained during the recruitment process and a medical and police check so as to make a decision on whether or not to hire a candidate; facilitate a written offer of the employment;
• Facilitates orientation process for new staff and ensure P&C core documents are signed and accurately filed (ie; Police Background checks, Disclosure form/Conflict of interest, Child protection, Employee Code of conduct, Core values);
• Follows up probationers, employment contract expiry dates and acting periods and remind line managers for prompt action.
• Coordinates staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff
• Prepares and submits monthly recruitment tracking reports, monthly narrative and statistical reports
• Staff Development & Performance Management
• Provides support to supervisors and staff to develop the skills and capabilities of staff
• Provides training data including a number of staff trained, area of training, training duration, training cost (Monthly, Quarterly, Annually) whenever the need arises.
• Facilitates the whole process of the regional staff performance management process (agreement, ongoing coaching, and appraisal)
• Leads the process of enhancing the team performance and work culture through conflict management, staff motivation, coaching, and dealing with difficult people within Regional Office, Program Operation Offices, and APs.
• Works closely with supervisors to augment field-based training and development initiatives
• Ensures that regular performance feedback is given to staff.

Staff Well-being

• Provides information and assistance on human resource and work-related issues to staff and supervisors.
• Works with HO staff nurture & staff well-being Coordinator to plan, organize and implement capacity building programs on “Biblical and Practical Approaches to Spiritual Formation” within the region’s program operation offices and its APs.
• Takes part in the implementation of SALTI, a partnership initiative for staff assistance to life-threatening illness
• Advises on and Monitor the use of annual leave and submit monthly reports to Line Managers
• Coordinates the yearly ‘our voice survey’ process, communicates the survey result to staff and works with the regional Associate Director on developing an action plan based on the result.
• Advises supervisors on issues related to employee grievances, disciplinary issues, and other administrative problems according to WVE policies and procedures;
• Advises Regional Office Management on developing independent tools to boost the motivation and team spirit within working units in the region.

Compensation & Benefits

• Provides monthly payroll data to NO P&C timely and consistently.
• Leads staff separation process at the region and ensures timely completion of clearance.
• Leads the process of implementing pension proclamation requirements within the region.
• Liaises with concerned government offices concerning staff pension process, data updates, etc.
• Provides support to hiring managers or designates person concerning the decision on remuneration and benefits of employees following the P&C Policy

P & C Information System

• Ensures all the new/rehire employee required documents that are used to feed data into the database are complete.
• Encodes new/rehire data (personal, organizational, Educational, Emergency Contact information, and so on) into Our People database, Excel sheet, and position control.
• Updates staff data on the Our People (HRIS) system
• Captures and ensures safe custody and exchange of staff confidential information, and stores information in a way that can be retrieved or exchanged across the Region
• Updates monthly P&C reports and ensure they are timely and accurate
• Keeping up-to-date data of staff in an organized way for better and timely decision-making purposes, and ensure personnel action letters are filed properly and captured in HRIS database.
• Monitors the use of annual leave and supports managers in Our People's annual leave Management.
• Ensures the leaving staff used annual leave is encoded in the system before signing on the clearance sheet.
• Performs other duties as assigned by the supervisor

Job Requirements

• Minimum of 5 years human resource management experience
• University degree in Human Resources Management, Management, Public Administration or related fields.
• Strong organizational and management skills
• Thorough knowledge of MS Office and Lotus Notes
• Strong problem solving, interpersonal and negotiation skills
• Knowledge of local employment and HR laws and legal requirements
• Ability to work in and contribute to a team-building environment
• Commitment to World Vision Core Values and Mission Statement
• Master’s degree in related fields.
• Involve in designing, developing, reviewing, and enforcing Human resources policies, procedures, and systems
• Prepare Human Resources Strategic Plans (short, medium, and long term).
• Design and administer different HR systems

Working Environment / Conditions:

• Work environment: Office-based
• Travel: Frequent travel to a project site, RO, CPO, and AP
• ·On call: 25%  

How to Apply

Interested applicants are required to Write Position Title on the subject line and attach the Current CV with three references & fill an employment application form which can be found in here) and email before the closing date of this announcement to Recruitment_ethiopia@wvi.org.

World Vision has zero tolerance towards the abuse and exploitation of children and vulnerable adults. Every prospective employee, volunteer, and an intern is obliged to comply by world vision’s child and adult safeguarding policy."

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