ABOUT THE POSITON:

The Roving Senior HR Officer is responsible for the overall human resource management functions: personnel administration, recruitment and selection, compensation and incentive management, development of a positive work climate employee performance evaluation, staff training and development and occupational health and safety.

The Roving Senior HR Officer is expected to work in close collaboration with Program and Support staff at the Head/Field Offices. S/he will be expected to have a functional support and administrative role to Admin and HR focal persons at the field office level in guiding, directing, capacitating, and following up on performance and delivery of the required output together with the line Managers. The primary focus for the Senior Roving Human Resource Officer will be to support all field offices in HR Department to improve the organizational performance within the people function among other human resources functions.

Key Areas of Accountability/Duties

Policy/Advisory/Management:

• Maintain a thorough knowledge and understanding of human resources policies and ensuring compliance and consistent application.
• Provide timely advice and briefings to staff on new policy developments, ensuring correct and consistent application through training, monitoring and appropriate follow up action.
• Periodically assist line managers in writing or modifying job descriptions in accordance with program needs.
• Advise on disciplinary related matters in accordance with established labor law and GOLA Ethiopia disciplinary policies and procedures.

Recruitment and people planning

• In the absence of a field HR personnel, support hiring managers in recruitment process as outlined in GOAL Ethiopia recruitment policies and procedures; provide support in interviews and ensuring proper documentation is consolidated and shared with HR Manager.
• Ensure that staff receive a proper briefing on HR, Code of Conduct, Conflict of Interest when and where needed. The result is that they fully understand what is expected of them individually and collectively and what they benefit from.
• Work with line managers to identify needs for recruitments or replacements and come up with a planning and action plan for each

Health & Safety/Employee well-being

• Proactively respond to and manage performance counselling, employee grievances and disciplinary issues as required, with a focus on building manager competency and ensuring compliance in terms of practice and documentation
• Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets all legal and labor law regulations and requirements
• Contribute to the identification, launching and technical assistance on staff well-being initiatives. Make sure that they are diverse enough and match the staff needs
• Ensure oversight and consistency in how well-being is implemented across GOAL Ethiopia’s different field locations

Orientation

• Ensure that new and current staff are fully briefed on all aspects of HR Policies and Procedures by carrying out a quarterly group refresher orientation training for staff in the field locations

Probationary Reviews/Performance Evaluation

• Work closely with field HR/project site teams to maintain an updated tracking sheet for completed reviews/evaluations of staff.

Terminations/Separation

• In collaboration with Field Project/HR teams, ensure all termination documentation is completed before being forwarded to HR Manager for review.
• In coordination with field Project/HR teams, develop and maintain quarterly reports to ascertain the period it takes to finalize termination benefits
• Compensations & Benefits
• Assist the HR Manager in benchmarking the compensation and benefits situation in Ethiopia (Birches Group, local surveys with International NGOS, etc.)
• Assist the HR Manager with the establishment of the monthly payroll
• Support the review of the Compensation and Benefits system when and where needed and apply strict confidentiality to that topic until senior management authorizes the communication about it.
• Support communication and explication on that topic upon request from the HR Manager
• Ensure oversight and consistency in how compensation and benefits are implemented across GOAL Ethiopia’s different field locations

Record Keeping/Documentation

• Work with field Project/HR teams/HR Manager in the maintenance of up-to-date files for all staff in the field and ensure that personal document for new and existing staff are maintained confidentially in a lockable cabinet and where possible sent to Addis Ababa, Head Office
• Share with HR Manager a monthly report of all staff employed in the field per each field site location.
• Carry out a quarterly HR audits on all record keeping and documentation of processes.

Liaison

• Maintain a fortnightly contact with HR Manager over HR/Admin issues arising in any of the field locations as well as Addis Ababa, Head Office. 

Learning and Development/ Policy compliance

• Contribute to the development of the Learning & Development Country Strategy
• Establish and regularly update a catalogue of development and learning opportunities that staff in GOAL Ethiopia would benefit from. Feed it regularly with recommendations and collect feedbacks
• Work with managers/SMT to enlist staff who are eligible to benefiting from a learning and development opportunity. Keep track of that information and contribute to the successful and timely implementation
• Ensure oversight and consistency in how learning and development is implemented across GOLA Ethiopia’s different field locations
• Conduct quarterly HR Policies and Procedures refresher trainings.
• Oversee the planning and rolling out training of and adherence to GOAL Ethiopia training plan in coordination with the E-Learning Champions in the field locations as well as Addis Ababa, Head Office.
• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit their time to learning activities that benefit GOAL as well as themselves.

General Technical Support

• In collaboration with the HR Manager, provide overall technical support and advice to the country HR teams on all aspects of the HR function
• Support in the implementation of recommendations raised through internal & external audits, compliance audits etc.
• Support the review and continuous improvement of Human Resources processes, policies, tools and templates and draft/update as needed, providing feedback on areas for improvement
• Update any board/ sitrep linked with HR piloting
• Advise on Ethiopia legal framework

Accountability to Beneficiaries

• GOAL team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging in beneficiary communities as equal partners in the design, monitoring and evaluation of GOAL field projects.

Safeguarding:

• To foster an inclusive working environment which is non-threatening and safe for all. An environment that addresses safeguarding adequately in its processes and where the barriers to raise and discuss concerns about safeguarding issues are identified and where possible mitigated.

Values & Behaviors:

• Strong commitment to upholding and promoting GOAL’s values; Respect, Integrity, Courage, Partnership and Humanitarianism.

The responsibilities listed in the Job Description are not exhaustive and may be readjusted according to operational needs by the Assistant Country Director for Systems/Systems Director and the HR Manager but will remain in line with the overall purpose of the role.

Additional job responsibilities

The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Note: This description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

REMUNERATION and BENEFITS:

• GOAL will pay a competitive basic salary based on the salary grading with addition benefits.
• A chance to develop tangible experience.
• Being part of a team who continue to make a real difference to the lives of the most vulnerable people. 

Commitments:

 GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safe guarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other rules and regulation of the organization.

GOAL is strongly committed not to harm the people under its care.

GOAL has a Staff Code of Conduct, Safeguarding and Child Protection Policy, which have been developed to ensure the maximum protection of program participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies and other GOAL and Donor policies.

GOAL’s Conflict of Interest Policy applies to all recruitment processes. Staff will be required to declare Conflict of Interest during the process.

Note: If you have any serious concern over wrong doing please report it at the website or email goal@safecall.co.uk  All information is treated confidentially by Safe call and you may remain anonymous if you wish.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change, revise, omit, and add in part /in whole this document any time without giving any reason thereof. 

Job Requirements

JOIN US

Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement? Then join us if you have:

• Bachelor’s/Master’s degree in Human Resources Management, Business Administration, or an alternate related field of study
• Minimum 5 years continuous practice in an HR position, with at least 1 year in a supervisory position
• Prior experience of staff supervision and capacity building is highly desirable
• Field based HR Management experience is desired with particular emphasis to Ethiopia context
• Similar experience with an INGO/UN/Corporate Organization will be an added advantage
• High commitment to confidentiality
• Ability and willingness to travel to GOAL Ethiopia project sites
• Remains productive when under pressure
• Demonstrates a systematic and efficient approach to work
• Works collaboratively with team members to achieve results
• Excellent interpersonal skills
• Flexibility and prepared to work additional hours
• Prepared to seek advice and guidance from HR Department
• Good time management skills and flexibility to continuously re-prioritize
• Ability to work consistently with other HR/Admin staff across GOAL Ethiopia Program
• Numeracy and organizational skills.
• Excellent understanding and prior experience of using MS Office
• Ability to multi-task

 Desirable/advantageous/ qualities, skills and competences:

• Experience in working for an organization with significant number of staff and filed offices.
• Master’s in Human Resources Management or related fields.
• Training in HR related areas.

How to Apply

Interested and qualified applicants need to submit ONLY once their non - returnable CV & Application Letter for one vacancy. The vacancy reference number along with the title need to be written in the application letter and/or subject of the email. Applicants can Only apply using the following options.

• Applicants who have access to the internet can directly apply online using ethiojobs.net. (The vacancy reference number along with Job Title needs to be written on subject of the email, failing to do this may lead to disqualification).

GOAL strongly encourages female candidates to apply!

Only short-listed candidates will be contacted for an interview and exam.

Shortlisted candidates will need to submit other supporting documents upon request at later stage.

GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process.