STATEMENT OF DUTIES:

General Statement of Purpose of the Contract

The basic function of this position is to provide essential administrative, program management, and technical support critical to USAID/Ethiopia’s Office of Democracy and Governance (ODG) based in Addis Ababa. Administrative functions cover essential office management, filing, travel and logistical support for major assessments and events. The incumbent participates in the development of ODG program design, strategy development, and annual reporting, and tracking the office’s entire budget in

coordination with the Program Office and the Office of Financial Management at USAID/Ethiopia. The incumbent may    manage DG activities as an Activity Officer’s Representative/Contracting Officer’s Representative (AOR/COR) for activities up to $5 million, and will be the office’s monitoring and evaluation point of contact. Further, the incumbent assists the ODG staff as needed in their duties and responsibilities.

Statement of Duties to be Performed

Provide office and program management support (55%):

•  Budget management: The incumbent will track and maintain the overall ODG budget with the Program Office and Office of Financial Management. S/he will also monitor project budget ceilings, obligated amounts, mortgages, accrued expenditures, pipeline, and schedule of incremental funding.
•  Program management: The incumbent will contribute to the development of ODG program design, strategy development, program management plans, portfolio reviews and annual report. As the monitoring and evaluation (M&E) point of contact, s/he will serve on the Mission’s M&E technical working group, advise ODG on maintaining an updated Performance Management Plans, and support Program Management Specialists in all aspects of M&E.
• Project management: The incumbent will serve as an AOR/COR or as an alternate AOR/COR to monitor project implementation, maintain relationships with implementing partners, and provide support as needed. S/he will also manage the close-out of activities with the Office of Acquisition and Assistance. This may include the management of awards in size up to $5,000,000.

Provide administrative support (30%):

• Prepare/draft letters, memoranda and cable communications.
• Maintain appointment calendars.
• Maintain electronic and hard copy files relating to the activities and functions of ODG.
•  Provide logistical arrangements for field trips, schedule meetings, and respond to inquiries from the public, governmental and non-governmental organizations and diplomatic missions.
• Facilitate travel and other logistical arrangements for ODG and temporary duty      staff members and consultants working with the DG Office.

Perform other tasks in support of ODG activities as assigned (15%):

• Represent the DG office at relevant meetings, workshops, seminars and briefings, including with the Government of Ethiopia (to include Zonal and Woreda Administrators, and middle-management at the Ministerial level) and Ethiopian civil society.
• Provide Amharic-English and English-Amharic translations of a variety of documents in DG Office. Ability to read, write, and/or speak other languages (Afaan-Oromo, Somali, Tigriyna, Sidamo, Wolaytta, Gurage) preferred

The contractor is eligible for temporary duty travel to the U.S. and/or other USAID Missions abroad on an as-needed/qualified basis, and to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.

Supervisory Relationship

• Supervised by the ODG Office Director or Deputy Director

Supervisory Controls

• Non-supervisory position

PHYSICAL DEMANDS

• The work requested does not involve undue physical demands.

Job Requirement

• EDUCATION: Minimum of college/university studies in management, economics, social sciences or a related field, is required.
• PRIOR EXPERIENCE: Minimum of three years progressive experience in program management assistance functions.
• MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION LANGUAGE:
• Fluent English (Level IV) and Amharic is required.
• Ability to read, write, and/or speak other Ethiopian languages preferred.
• LANGUAGE: Fluent English (Level IV) and Amharic is required. Ability to read, write, and/or speak other Ethiopian languages preferred.
• SECURITY LEVEL REQUIRED: Regional Security Office certification.

EVALUATION AND SELECTION FACTORS:

• The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available here
• Therefore, the TEC may conduct interviews with all offerors in the competitive range and provide the final rating and ranking of the offerors based on the interview and/or written test. The CO will consider findings from the reference checks as part of the responsibility determination.
• EDUCATION (10 points) Minimum of college/university studies in management, economics, social sciences or a related field, is required. Additional evaluation points will be given to offerors who exceed the minimum requirements.
• EXPERIENCE (20 points): Minimum of three years progressive experience in program management assistance functions
• JOB KNOWLEDGE (35 points) At least five years progressive experience in program management assistance functions. Knowledge of development programming terms and implementation, democracy and governance programming, Ethiopian development challenges, USAID programs and priorities desirable. Basic skill level in financial management, project management and M&E.
• Eligible Offerors are required to complete and submit the offer form and submit the offer form DS-174 Application for U.S. Federal employment along with a cover letter and resume written in English. The DS-174 Application form can be found in the U.S. embassy website ; or click here

LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

• Medical History and Examination Form (Department of State Forms)
• Questionnaire for Non-Sensitive Positions (SF-85)
• Fingerprint Card (FD-258)

BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS: Group life insurance, medical coverage, annual leave and sick leave.

ALLOWANCES (as applicable): Meal allowance and miscellaneous benefit allowance.

TAXES Per the Mission’s policy.

MARKET VALUE: FSN – 8, $12,133 to $ 21,829

PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa

How to Apply

SUBMITTING AN OFFER

1. Eligible Offerors are required to complete and submit the offer form and submit the offer form DS-174 Application for U.S. Federal employment along with a cover letter and resume written in English. The DS-174 Application form can be found in the U.S. embassy website ; or click here
2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.
3. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.
4. Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say– solicitation 72066321R100002, USAID Project Management Assistant. This solicitation will also be posted on the USAID Ethiopia career page. Be sure to include your name and the solicitation number at the top of each page of your application package.
5. Please submit the application only once; and
6. Late and incomplete applications will not be considered; the application must be submitted before or on the date of filing at 5 p.m. (Close of Business).

USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN awards are available at these sources:

• USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available here
• Contract Cover Page form AID 309-1 available here Pricing by line item is to be determined upon contract award as described below:

Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available here Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See here

• EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Ethiopia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. USAID/Ethiopia also strives to achieve equal employment opportunity in all personnel operations.
• Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See here

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Ethiopia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. USAID/Ethiopia also strives to achieve equal employment opportunity in all personnel operations.

The EEO complaint procedure is available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.