• Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 75 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners. Plan International Ethiopia is looking for Roving Supply Chain and Admin Officer for Country Office who will be reporting to the Supply Chain Specialist.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

• Ensure Departmental Compliance in line with Donor & PIE Policies and Procedures (30%)
• Ensure compliance to donor and organizational policies and law of the land
• Provide support for the follow up and implementation of audit actions
• Advice on the various grant rules and regulation and monitor transactions to ensure compliance at all times
• Conduct logistics compliance checks on country and field offices 
• Provide technical support to other departments on compliance issues
• Check a sample transaction monthly to ensure donor compliance – typically high value purchase/tenders, flights, assets etc.
• Scrutinize selected supply chain processes in all fields and in Addis for its correctness and Plan’s and donor compliance

Field Support and Capacity Building (30%)

• Support actively the engagement of emergency response start-ups: rapid assessments, operational setup etc.
• Provide gap filling at CO and field level Supply Chain roles
• Travel to field offices for compliance monitoring, addressing compliance related bottlenecks, taking part in investigation processes as assigned and others
• Support effectively in the development of annual training plan of the department
• Provide capacity building training on policies, procedures, systems and processes
• Take part and contribute to the identification, assessment, capacity building & support, monitoring and coordination of partners

Define Compile and Analyze Departmental KPIs and Performance Monitoring (15%)

• Support in defining departmental KPIs and reporting mechanisms
• Follow up the timely submission of periodical reports to the CO
• Compile received reports and support Supply Chain Specialist in the analysis of reports against KPIs
• Support in the identification and tracking of improvement actions plans

Subject Matter Expert for Supply Chain ERP System (15%)

• Provide technical support in resolving staff challenges in relation to ERP system
• Collaborate with other SMEs within PIE in providing induction and capacity building trading and refresher training to new jointers and existing staff

Support in Establishing Departmental Systems and Controls Leading Towards Operational Excellence (10%)

• Support in the preparation of TORs and Bid documents for sourcing selected service providers
• Actively take part in the valuation process of service providers
• Contribute towards the preparation of procedures, guidelines and tools.
• Ensure the proper utilization of the centralized database management systems for the department
• Support in organizing periodical meetings with stakeholders and department staff for performance review, collecting feedback and others

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
• Leadership and BUSINESS management COMPETENCIES

Leadership COMPETENCIES

• Courageous in taking a lead, focused on Plan International's purpose and making the most effective contribution within my own work context.
• Behave in line with our values and safeguarding practices, inside and outside work.
• Challenge own attitudes, unconscious bias and behavior and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
• Honest and efficient in use of resources, including own time.
• Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.

BUSINESS management COMPETENCIES

• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
• Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Manage activities and resources including skills in strategic thinking, planning and organizing, financial planning and monitoring, negotiation and program and project management
• Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

Job Requirements

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/Experience Essential:

• Education at BA Degree level or equivalent vocational study in fields such as Supply Chain Management or Logistic Management or related field of studies
• 3 (three) years relevant work experience

Qualifications/Experience Desirable:

• Certification on Supply Chain Management
• Additional working experience from an international humanitarian and development organizations is a plus

Languages Required

• Fluency in English language is essential
• Knowledge of local languages is a desirable

How to Apply

The closing date for the application is April 12, 2021. Qualified candidates should submit their application with this link.

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Applications and CVs written in English will be accepted and
• Shortlisted candidates will be contacted.
• Please note that we are not accepting CVs that are not sent through the indicated link.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

More information about Plan International can be found on our website

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Female applicants are highly encouraged to apply.