Job Purpose 

The Roving Logistics and Commodity manager reports directly to the Transport and Logistics Coordinator and has responsibility to support and work with the country office transport and logistics technical managers/offers.

Also the role is required to spent 50% of his/her time in the project offices to support the field logistics team to ensure the logistics functions comply with Concern transport and logistics policy and procedures

Main duties & Responsibilities:

Key areas of responsibilities:

• Ensure that Concern’s minimum standards of logistics procedures, reporting tools and donor requirements are implemented and adhered throughout the country program projects consistently and uniformly,
• Capacitate the field logistics teams and provide on-job training as required 
• Carry out logistics assessment when new project start in new field locations
• Participate and contribute while mobilizing resources for new project locations and ensure all logistics facilities are in place for smooth program implementation.
• Act as a focal person to receive DIK commodities from implementing partners/donors and facilitate necessary logistics and storage arrangements timely
• In the absence of the Country transport and logistics Coordinator, represent the role and attend cluster meetings as required

Functional Responsibilities:

Procurement:

• Ensure that Concern global procurement policies and procedures are adhered and fully understood by all field staffs involved in the procurement process. 
• Ensure any changes in the procurement procedure are disseminated in a timely manner and that all appropriate staff are trained to adhere with the change 
• Coordinate with country office procurement team and ensure procurement for emergency projects are timely procured      
• When required participate during new project start-up workshop and contribute the required logistics requirements including developing procurement plan
• When required provide technical support for field logistics team to expedite field level procurements 

Warehouse - Stock and DIK commodity Management:

• Ensure that Concern global warehouse management policies and procedures are adhered and fully understood by all field staffs involved in warehouse activities 
• Provide technical support to the country office warehouse team and ensure procured program supplies are timely delivered to the project 
• Responsible for tracking, reporting and documentation of DIKs commodities received from implementing partners/donors
• Identifies potential gaps and take correction action that may impede commodity management compliance with WFP, USAID/CRS/ donors’ commodity management minimum standards.
• Ensure acceptable commodities and warehouse management systems are in place in all warehouses and ensure these standards are uniformly comply with Concern’s and donors’ warehouse/inventory management policies and procedures.
• Collect distribution reports from project offices and reconcile the report against the stock release and donor’s waybill documents   
• Monitor the stock balance for emergency field offices, and ensure adequate stock are available to avoid program interruption and advice on appropriate stocking and replenishment to meet project demands.
• Ensure project storage facilities are comply with Concern and donor’s minimum standards and ensure all required warehouse facilities like: documentation, health and safety and storage handling equipment are in place.   
• Ensure project warehouses and stocks are secured, well managed and all store documents are in placed
• Support distribution activities and ensure that distribution documents are properly handled in accordance with Concern & donor requirements and are adequately & properly filed for reference.
• Responsible for preparing quarterly and yearly DIKs summery report with requires information like monitory value and share the report to relevant staffs

Assets:

• Ensure that Concern global asset management policies and procedures are adhered to and fully understood by all field staffs involved with asset management and individual custodians
• During field support/visit conduct a spot check on assets and ensure that asset are properly registered and tagged as per the standard asset register tools – FAR  
• Ensure asset disposition plan is updated and shared to the relevant staff for ending projects    

Transport & Fleet:

• Ensure that Concern global fleet management policies and procedures are adhered and fully understood by all field staffs involved with fleet management including vehicle users
• Coordinate with the transport and fleet management team and ensure projects transport requirement including freight trucks are timely deployed 
• Ensure that field project use office’s as well as hired vehicles effectively in line with Concern’s transport policy and procedure  
• Ensure that hired vehicles deployed to the project are technically fit and roadworthy for the intended field location/terrains as per the Concern’s minimum standards. 

Networking

• Maintain good relationship with Concern’s partners and local stakeholders.
• Cultivate and strengthen relationships with donors and similar implementing NGOs.
• Participate cluster meetings as appropriate.

Accountability and Reporting

• Produce monthly-reconciled Commodity Status Report for review by the Logs coordinator and SD and circulate the signed and reviewed version to relevant Concern departments on the 5^th working day of each month
• Supervise the preparation of accurate monthly Commodity Status Reports by Concern Ethiopia field offices and Loss Status Reports for timely submission to the donors.
• Ensure that claims are filed against responsible parties for commodity losses.
• Receive monthly commodity distribution plans and confirm that quantities are distributed in agreement with the plans.
• Ensure that waybills, GDNs and GRNs for commodities are filed by all LAF officers / storekeepers.
• Establish commodity-tracking system for easy tracking and monitoring purpose.
• Review all Monitoring Reports on food distributions including regular warehouse inventories of warehouses and provide recommendation for correction. 

Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Program is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

• Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
• Comply with Concern’s health, safety and security guidelines during emergencies

 Gender Equity

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Job Requirements

Person Specification:

• Essential Master’s degree in Logistics and supplies chain management or Business administration with min. 3 years relevant experience OR
• Bachelor’s degree in Logistics and supplies chain management or Business administration with min. 5 years relevant experience
• Min 3 years NGO Experience

Competencies /Knowledge, Ability and Skill  

• Good knowledge and experience in emergency logistics operation 
• High degree of initiative, integrity and accountability
• Comprehensive knowledge of polices, rules, and regulations of wildly acceptable humanitarian operation practices like Sphere hand book  
• Ability to work under pressure and meet deadline
• Ability to travel and work in remote field locations with basic living condition    
• Excellent report writing, communication and coaching skills
• Skill in the use of Microsoft office, especially in Ms-Excel and preferably with experience of additional Software applications related to the job
• Team work: work with other colleagues in a team manner and contribute to the team so as to achieve the goal 
• Integrate: Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Communication: Actively communicate with the team 
• Values diversity, sees it as a source of competitive strength

What we offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit with this vacancy via: 

• ethiojobs.net  
• Please note that no need to submit your supporting document
• Only short listed candidates will be contacted