Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 75 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners. Plan International Ethiopia is looking for Sponsorship Communication Coordinator for Afar Program Area who will be reporting to the Sponsorship Manager.

Accountabilities and MAIN WORK ACTIVITIES

Strategic

Support CDFs to train community volunteers, sponsored children and families in sponsorship communities

Participate in program/projects design, implementation as well as monitoring and evaluation

Participate in preparation of annual budget and annual Plan for PA office

Ensure that safeguarding children and young people policies are adhered to and properly implemented in all sponsorship communities

Ensure each CDF produce at least 50 Home visit reports per month for physical verification of SCs

Train program area staff in sponsorship requirements

Review with CDFs and update the Sponsored Children (SCs) files

Ensure that NOI are responded to and hardcopies are filed.

Verify that program area is sending good quality communications (ensure that SCIs, SCUs, SCCs and SCR are thoroughly checked against their quality before sending them)

Coordinate with country office all administrative issues related to Sponsorship operation

Ensure the maintenance and strengthening of linkages, networks and collaboration between Plan and sponsored families and their associations/groups, local government offices and the NGOs within the area of jurisdiction.

Support sponsorship staff (supervisees) to develop clear individual accountability plans and facilitate interim and annual staff performance Appraisal

Take the lead in the production of key sponsorship communication deliverables such as area documents SPAR (PAOs, PAUs), and G/CMSC

Support the development of PA caseload management strategy in line with current CS and coordinate phase in (opening new communities and enrolling new sponsored children) and phase out.

Help design goals for strategy 

Ensure that children are involved and participate in all sponsorship and program activities

Participate in the development of CS

Participate in the development of sponsorship budgets and properly manage them in collaboration with PAM and SM.

Ensure quality/value for money in the implementation of planned activities

Establish, monitor and achieve Plan Commitments.

Management of partnerships, growth/enrolment

Ensure target growth level is achieved

Effectively portray a positive image of Plan International Ethiopia

Ensure sponsor visits are tracked from Childdata and reports are produced timely and accurately

Facilitate the awareness creation and raising in sponsorship and Plan’s work in new program areas

Ensure that only eligible families are enrolled-house to house.

Develop/design training materials and work plan for enrolment and community awareness

Ensure that staff follow the localized enrolment criteria in the community effectively and efficiently

Production of Quality Sponsorship Communication

Ensure communication production is participatory and reflects the children’ voice

Ensure that sponsorship items (of high quality are positive, engaging and real, with no backlogs,

Timely provide ChildData Reports and PA Production reports

Supervise the photographs exercise for pooled children and ensure they are uploaded into Child Data within 3 working days from the time batch is processed

Participate in the generation of Annual Report and Annual Plan

Management of Corporate sponsorship transactions

Manage the coordination of data entry in child data and other sponsorship systems.

Ensure that all sponsorship products and services meet quality standards, are accurate, timely and complete as specified in the Sponsorship Manual

Management of Gifts and VIP communications

Ensure that VIP sponsorship communications are of good quality and timely

Ensure that sensitive gifts are delivered by the frontline staff and photos of SC taken, and tracked within a week upon receipt.

Ensure the verification of gifts with to-do-lists before distribution to field staff.

Empowerment and sustainability

Ensure the Sponsorship Community Volunteers (CVs), children, their families and community members are properly trained to take care of 100% of sponsorship activities

Monitor and evaluate the performance of and conduct fresh training in areas identified with gaps

Programmatic Responsibilities

Ensure that all data generated is analyzed and used for programmatic planning (BI)

Monitor equitable distribution of projects in sponsorship communities (villages)

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;

Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Job Requirements

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experience essential:

• BA Degree in Social Work, Sociology, Development Studies, Communication, Computer science or equivalent.
• A minimum of 5 years relevant work experience out of which 1 year at supervisory level.

Qualifications/ experience desirable:

Languages required

• Fluency in English language is essential
• In addition to Amharic, Knowledge of Local Languages is a desirable

How to Apply

The closing date for the application is April 03, 2021. Qualified candidates should submit their application with the below link

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

Applications and CVs written in English will be accepted and

Shortlisted candidates will be contacted.

Please note that we are not accepting CVs that are not sent through the indicated link.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

More information about Plan International can be found here

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Female applicants are highly encouraged to apply.