Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 75 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners. Plan International is currently updating its Emergency roster sheet for Tigray Emergency Response Project in different emergency response areas and is looking for Warehouse Officers to play a vital role in our mission to archives lasting improvements in the quality of life of deprived children in developing countries

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls. 

In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship.

Plan International Ethiopia's main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.

The position holder will be responsible to maintain a consistent and up-to-date supply administration in the Country Office, including stocks and fixed assets inventory. He/she records and tracks purchase requisitions and stock requests, their status and closure. The Supply Administrator also performs the Country Office stock administration (stationary, spare parts) and acts as storekeeper, observing min/max stock levels in consultation with the Logistics Manager and making requisitions for timely replenishment.

Accountabilities and MAIN WORK ACTIVITIES

Receiving Purchased and Donated Supplies (25%)

• Ensure the materials delivered at the warehouse are the right quality and quantity and in line with our contracts and purchase orders before signing the delivery note and issuing the GRV.

Dispatching the Inventories and Fixed Assets to Different Projects (25%)

• Ensure the request for supplies are authorized by the budget holder or the right delegate before issuing the waybill, dispatch note and stock issue voucher

Fixed Asset Management (20%)

• Keep the asset register database regularly updated based on the information we from the GRV and the custodian

Regular Updating of the Stock Transaction (10%)

• Update regularly the stock transaction on the bin card and the stock ledger

Assistance in Periodic Reporting (10%)

• Provide assistance in periodic reporting on stock transaction and asset transfer and movement

Filing and Documentation (10%)

• Keep document files of inbound and outbound logistics for reference and reporting

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/Experience Essential:

• BA Degree level or equivalent study in fields such as Logistics, Supply Chain Management, Business Administration, Management, Economics and any other related field
• 3 years of relevant work experience in INGOs, involving in the supply management of both emergency and development programs.

Qualifications/Experience Desirable:

• Experience in the supply management of both emergency and development programs

Knowledge and Skills Essential:

• Knowledge of Warehouse Management and asset management  
• Communication Skills
• Multi-tasks handling skills
• Ability to be proactive and provide attention to detail

Languages Required

• Fluency in English language is essential
• Knowledge of local languages is a desirable 

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do. 

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative. 

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners. 

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programs and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

How to Apply

The closing date for the application is March 29, 2021. Qualified candidates should submit their application with through ethiojobs

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Applications and CVs written in English will be accepted
• Female candidates are encouraged to apply
• Shortlisted candidates will be contacted.
• Please note that we are not accepting CVs that are not sent through the indicated link.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

More information about Plan International can be found on this website

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Female applicants are highly encouraged to apply.