Job Summary

Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 75 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners. Plan International is currently updating its Emergency roster sheet for Tigray Emergency Response Project in different emergency response areas and is looking for Emergency Procurement officers to play a vital role in our mission to archives lasting improvements in the quality of life of deprived children in developing countries

Accountabilities

• Responsible for sourcing of products, collection of quotations/proforma and performing purchase transactions. 
• Ensures that purchased items and services meet the stated requirements and takes care of delivery to the Program Area office. 
• Collection of information about suppliers and market conditions and reporting supplier details, product lists and price lists to the Emergency Logistics Coordinator.
• Performance of transparent transactions, purchasing and delivery of goods and services within prior agreed lead times and ensures that all purchases are properly documented.
• Prepare a weekly overview of requisitions processed and outstanding, including lead times;
• Receives requests for goods and services (requisitions) and ensures their completeness/ compliance before they are processed;
• Advises requestors about product description and specification, prices, lead times and availability, promoting standardization, value for money and economy of scale;
• Commits to lead time estimations and is held responsible until timely indicated otherwise on the basis of clear and justifiable grounds;
• Collects quotations as per the Procurement Guideline and forwards them to the
• Supervisor; reports any difficulties (sourcing, stock outs, unavailability) immediately to the supervisor and consults the requestor when needed;
• Coordinates the collection/delivery of goods, including adequate record keeping (GRN, GIN) 
• Arranges transportation from suppliers to the office/warehouse, as necessary;
• Prepares comparative bid analysis for tender bids, takes minutes and reports outcome for the Tendering Committee;
• Receives/collects invoices, arranges cash/cheques and withholding tax receipts with the Finance Department and makes payments when required;
• Settles all payments and/or cash advances with legal VAT receipts on a daily basis.
• Maintains an up-to-date Suppliers List and submits the list regularly for revision and endorsement to the Emergency Logistics Coordinator, Program Area Manager, Tendering Committee and PAMT;  

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Job Requirements

• Diploma or BA Degree in Purchasing and Supplies Management Business Administration/logistics Management or related field. 
• Minimum of 5 years relevant experience for diploma holders and 3 years relevant experience for BA and relevant work experience in INGO environment, involving in the procurement of both emergency and development programs. 
• Substantial experience in procurement. 

How to Apply

The closing date for the application in March 29, 2021. Qualified candidates should submit their application through ethiojobs

N.B: This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia. 

More information about Plan International can be found on our website

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.