Job Description

EXTERNAL VACANCY

FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential candidates to apply on the following position for Tigray Emergency Response JEOP.

Position: HR Officer

Duration of Contract: One-year contract,

ESSENTIAL TASKS AND RESPONSIBILITIES

Key Result #1 – Employment & Contract Management

• Follows up on recruitment of community based positions in posting vacancies, receiving and summarizing applications;
• Conducts shortlisting of applications and facilitates candidate selection in consultation with the Project Manager, Finance & Admin Officer and HR Manager.
• Prepares employment minutes at project level and follows up on approval of employment minutes;
• Ensures successful candidates fulfill all required HR formalities before employment contract agreement is issued;
• Ensures individual personnel files are kept under each project with basic employee information for easy reference;
• Drafts contract agreements & letters on personnel issues and submits for signature in accordance with decisions made by his/her immediate supervisor;
• Prepares identity cards for employees and contract agreements, and submits to the Human Resource Manager;
• Follows up and notifies in due time the concerned departments and projects of ending contracts and probation periods of employees, and request for appropriate actions;
• During termination makes sure that all properties of FHI/E are returned including identity cards;
• Receives applications and categorize them accordingly;
• Assists the Human Resource Coordinator in preparing candidates profile;
• Verify for reference check of the selected candidate
• Organize and deliver orientation to new employees recruited at project level
• Helps in shortlisting of applications for vacancies posted at the head office level.

Key Result #2 – Records management 

• Organizes and handles personnel records of employees such as annual leaves, sick leaves, performance evaluation results and others;
• Collects and compiles statistical data on personnel matters and releases information when required in consultation of the Human Resource Department at HO.

Key Result #3 – Others

• Distributes employee performance evaluation forms, ensures that all are properly filled-out and summarizes the evaluation reports;
• Assists in updating personnel policies and procedures,              
• Follows up on employee pension document submission to the respective Pension Agency and ensures each employee has pension ID card on time;
• Gives required support in following up employee insurance related issues;
• Performs other related activities assigned by the immediate supervisor.

SAFETY AND SECURITY RESPONSIBILITIES

• Each FHE staff member should adhere to all pertinent policies concerning safety and security policy of FH. Lapses in safe conduct can jeopardize the health and welfare of all staff.
• Every FHE staff member has an obligation to learn and understand the security situation where they are located.
• Each FHE staff member should adhere to all pertinent policies concerning safety and security. This includes, but not limited to, personal safety, road safety, etc.

GENDER RESPONSIBILITIES

• Provide adequate time to staff to participate in gender sensitivity workshops and related events.
• Through observation, interviews, and spot-checks, ensure that the staff planning, Implementation, monitoring and Evaluation process is gender sensitive.
• Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.

SAFEGUARDING POLICY

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Job Requirements

Requirements:

• BA Degree Human Resource Management, Business Administration or in other related field of study.
• Computer literate, Interpersonal skills
• Minimum of 3 years relevant work experience preferably in an NGO setting is an added advantage.
• Enthusiasm about the Heartbeat of FHE

Qualified female candidates are strongly encouraged to apply.

How to Apply

Competent candidates can submit ONLY their application and CV to: recruitment_fhe@fh.org

Candidates MUST refer the position title on the subject line of their emails and applications