Job Expired
Personal Assistant/ Office Administrator
Krones
Business
Business Administration
------
4 years
Position
2021-03-17
to
2021-04-01
Full Time
Share
Job Description
Overview
- The PA/Office Administrator to the Deputy General Manager is a proactive person, whose skills contribute to the efficient, systematic, and profitable operation of the Deputy Manager’s office. She/he will provide overall assistance to the staff in the office. She/he will ensure that the office runs smoothly and that all administration and controlling procedures are adhered to as well as followed up.
Task and Responsibilities
- Schedule appointments and meetings for executives and upper level staff and follow up on local and international travel arrangements
- Handle all company travel bookings and travels for all staff coming into Ethiopia and within the country travels
- Arrange hotel & dinner reservations for Krones visitors, including sales events and entertainment
- Schedule and coordinate all transport requirements for the office liaising with the drivers & taxi company.
- Purchasing of office supplies e.g. stationery, kitchen utilities and monthly company shopping
- Supervise cleaners, drivers & coordinate monthly office cleaning
- Provide support to the dispatch team and manage the dispatch table for Ethiopia
- Assist with coordination of enquiries and orders for all LCS products
- Keep internal & external role players informed on status of key orders timeously
- Maintain customer database and CRM
- Updating and submitting weekly schedules and reports including all CRM reports, sales figures
- Prepare presentations on request
- Test material and samples organization with customers and KAG/KOSME, follow up on deliveries
- Performs other duties and tasks at the request of management/ assist colleagues whenever necessary
Job Requirements
Knowledge and Experience:
- At least 4 years’ experience as an office administrator in a fast-paced business environment
- Computer literacy
- Customer care
Qualifications & Skills:
- Diploma in Business Administration
Personal competencies
- Excellent oral and written communication skills
- Detail oriented and works with a high degree of accuracy
- Highly organized and flexible
- Ability to multitask and meet changing deadlines
- Must be self-directed and able to complete task/projects with limited supervision
- Must be firm and assertive
Specific Job Skills
- Excellent administrative skills
Computer Skills
- Excellent skills in Microsoft Office
- SAP (preference)
- Experience with CRM software
Literacy and Numeracy
- Good command of English and ability to read, write and speak English
How to Apply
Should you meet the above mentioned requirements, please email your CV and an application letter to joinus@krones.co.ke
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