Position Summary

The Cashier and Operation Support will be responsible for managing, delivering and maintaining a high standard of day-to-day operations support activities of Roots Ethiopia’s programs, finance and administrative services working in collaboration with the project team. S/he is responsible to handle routine office support services including financial management, programs support, etc.

Specific Roles and Responsibilities

The Operations Support Assistant will:

• Provide secretarial and administrative support in relation with financial management for the RE Ethiopia staff;
• Take and maintain filing of financial meeting minutes with partners and staff members;
• Registers and records references and protocols number on the appropriate logbooks for the financial outgoing letters;
• Create and maintain an efficient filing system for financial documents ensuring an effective storage and retrieval procedure;
• Liaise with projects and departments to acquire and disseminate information as required and also verity the relevancy and accuracy of documents to be archived;
• Facilitate collection and gathering of donor audit file for program;
• Maintains appropriate financial records;
• Assist in updating Roots Ethiopia’s’ fixed asset recording and conduct year-end inventory
• Communicate effectively with all program staff within areas of responsibility;
• Support staff in dealing with administrative tasks related to the operation;
• Schedule meetings, and represent staff during meetings where appropriate;
• Attend all mandatory training as requested by the HR and Operations Manager;
• Promote good working relationships and team spirit with all staff;
• Maintain a conducive work environment encouraging staff to learn from each other;
• Report any issues at work that may put the health, safety and security at risk to the service manager or a duty manager;
• Collect data and information on Roots Ethiopia services when appropriate;
• Handles petty cash fund;
• Input accounting entries in the computerized application package;
• Prepares and maintains disbursement records including checks, bank transfers, etc.;
• Report incidents or accidents to a line manager, and assist in any investigation;
• Perform other duties as assigned;

Job Requirements

Position Requirements

The position holder should:

• Have at least College Degree in Finance and/or Accounting, Business Administration and Office Management or other related disciplines
• Has 4/3 years of relevant work experience for diploma and degree holders respectively
• Has excellent MS Office application skills including MS-Word, MS-Excel, MS-Access, MS-Power point, etc.
• Proficiency in English and Amharic languages is desired
• Has excellent coordination and time management skills
• Be a good team player

How to Apply

Please send your CV and and cover letter through ethoffice@rootsethiopia.org.