Responsibilities: HR Assistance

Provides day-to-day support in all aspects of human resources functions:

• Maintaining and managing personnel records and other departmental files;
• Providing computer-generated reports as requested by the Resident Representative
• Aiding in the recruitment process for vacant positions to include ad placement, interview scheduling, applicant correspondence, and reference checks.
• Preparing, proofreading, formatting and processing human resources documents, such as letters, memos, training calendars and materials, agendas, reports, statistical charts, labels, forms and examinations, rough drafts, recordings or verbal instructions.
• Ensuring the field operating employment manual (FOEM) is properly implemented by keeping the necessary track records .
• Compiling and maintaining records, and preparing reports.

Administration

Provide administrative support which includes, but is not limited to the following:

• Assists with day-to-day administration of contracts between the PMC and external contractors for outsourced services
• Maintaining and managing project documents and other departmental files
• Monitoring the administrative office budget.
• Processing bills for payment.
• Maintaining current staff listings and all contact information.
•  Responsible for Keeping up with daily international communications: Internet and E-mail transmission/reception, fax sending/receiving, and file maintenance.
• Handling incoming/outgoing mail shipments.
• Updating automated office equipment and maintenance .

Office Assistance

Provide office assistance as required to include the following:

• Supervise and coordinate logistics / transport, store and other support staff as shown on PMC structure.
• Oversee office equipment and supplies.
• Take minutes during high level meetings, staff meeting and hiring process.
• Keep track record of outside vendors when necessary and maintaining relationships with vendors.
• Act as liaison with the leaser on building management issues

Job Requirement

• BA degree from recognized university with Diploma Secretarial Science from AAU, College of Commerce.
• Ten years of experiences related to office management at senor level and preferably  NGO environment.
• Ability to work on multiple tasks and work under pressure.
• Capable of working independently with limited supervision. Self-starter, takes initiative, detail oriented.
• Excellent oral and written communication skills in English ;
• Good interpersonal skills.

How to Apply

Please apply online through the following email addresses geremewd@populationmedia.org  until January 18, 2021