Job Description

Vacancy No. IOM-SVN/0068/20

Position Title: Site Management Support (SMS) Assistant 

Duty Station: Dire Dawa, Bule Hora and Nekempte, Ethiopia

Classification G5

Type of Appointment SVN, Six months with possibility of extension

Estimated Start Date As soon as possible

Posting Period 06.11.2020 – 20.11.2020

General functions:

Background

The International Organization for Migration (IOM), as a member of the IASC, recognizes the importance of accurate and timely information to advise an adequate humanitarian response as well as future transition towards return and recovery. Insecurity and instability in Ethiopia have led to widespread internal displacement. IOM’s projects seek to provide a better understanding of IDP displacement and other mobility patterns in the country in order to inform a better targeted humanitarian response.

Under the strategic guidance of the SMS Programme Manager and the direct supervision of the Information Management Officer, the IM Assistant will be responsible, for the following activities, according to the procedures and training provided by IOM.

Responsibilities and Accountabilities:

• Assist in the design, development and maintenance of databases and data collection for the SMS area of operations.
• Assist the Information Management Officer, in compiling and collecting data for:

1. SMS Monitoring Evaluation & Learning (MEAL) database, reporting against each indicator of every SMS project
2. Monthly Service Mapping and Site and Kebele Profiles
3. Masterlist of SMS areas of operation and beneficiaries
4. 5W database
5. Community Feedback Mechanism (CFM)
6. Other databases or tools as may be requested

• Through the technical guidance of the Information Management Officer, assist the SMS sub unit at the field level in developing data collection tools, databases and statistical reports and sites maps.
• Assist in reporting and report design requirements through Microsoft Publisher, ArcGIS and/or Adobe Illustrator.
• Assist the Program in the development of its GIS system for the production of maps related to database elaborations.
• Verification (SoVs), as well as of data collection forms.
•  Assist the Information Management Officer in developing or enhancing data collection tools (such as ODK), databases and statistical reports.
• Assist head of sub office in producing adhoc information management products which will include quantitative and qualitative analysis, relating to the current humanitarian and displacement situation in Ethioipia.
• Ensure that confidentiality and the right to privacy is maintained with regar to confidential information;
• Undertake duty travel when necessary.
• Any other duties that might be assigned.

Job Requirements

Required Qualifications and Experience

Education

• University degree in Social Sciences, Business Administration, or related field of study. 

Experience

• Working knowledge of GIS mapping will be considered an advantage.
• Work experience from an international organization is an advantage Minimum of 5-year work experience.
• Good communication and negotiation skills
• Personal commitment, efficiency, flexibility, drive for results; capacity to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds.
• Computer knowledge use including Microsoft and ability to use internet and email; 
• Familiarity with mobile data collection technologies and GPS an advantage

Languages

• Fluency in English (oral and written) is required
• Knowledge of the primary / working Amharic and Oromifa is desirable

COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioral competencies:

Behavioral Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioral indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address RECADDIS@IOM.INT, by November 20, 2020 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!