Job Description

Vacancy No.:CFA/0055/2020Position Title:Human Resource InternPosition Grade:InternshipDuty Station:Addis Ababa, EthiopiaType of Appointment:Three months with possibility of extensionEstimated Start Date:As soon as possibleClosing Date: 04 October 2020Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting huma0ne and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Background

Under the general supervision of the Resource Management Officer, guidance from Senior HR Assistant and direct supervision of the HR Assistant in the IOM Special Liaison Office in Addis Ababa, the HR Intern will be responsible for providing relevant support to the human resources management unit in the IOM office. In particular, he/she will:

Core Functions / Responsibilities:

• Draft personnel letters for staff members and non-staffs as necessary.
• Update and document all personnel files as per the existing checklist for personnel file of IOM.
• Assist in personnel file and timesheet management.
• Receive, proofread and check personnel/administrative documents and take actions per requests.
• Assist in reference checking for positions under recruitment as assigned.
• Assist in downloading of profiles of applicants and participate in first-phase CV screening for open positions under recruitment as assigned
• Assist in tracking documents such as consultant and other non-staff payments.
• Assist in sending out regret letters and emails for unsuccessful candidates in relevant recruitments as necessary.
• Assist in the coordination of interviews and contacting selected candidates for the interview.
• Assist in the submission of pre-required documents and facilitate the processes of issuance/renewal of ID cards for IOM Staff Members;
• Perform such other duties as may be assigned.

Job Requirements

Educational Qualification

• BA degree (fresh graduate) in Human Resources Management/Business Management, Management, Administration or alternatively an equivalent combination of relevant training

Experience

• High level of computer literacy is required particularly good knowledge of MS Office
• Good communication skills, drive for results, flexibility, efficiency, respect for diversity
• Ability to work effectively under stressful conditions and within a team of colleagues from varied cultures and professional backgrounds

Languages

• Good spoken and written English
• Amharic and other IOM working languages

Competencies

• Accountability – takes responsibility for action and manages constructive criticism
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identifies ways and implements actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address RECADDIS@IOM.INT, by October 04, 2020 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn't follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!