Job Description

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.  

Job Category: Foreign and Commonwealth Office (Residence and Support Staff)

Job Subcategory:  

Job Description (Roles and Responsibilities) 

Main purpose of job:

To oversee the day-to-day running of the British Embassy transport section, providing a quality and efficient service to staff and stakeholders in compliance with British government policies / procedures.

Roles and responsibilities:

• Plan, organise and direct the administration of the British Embassy transport requirements, staff duty rosters including vehicle fleet management and deployment.
• Implement and monitor the delivery of the Embassy transport policy.
• Prepare and monitor annual/quarterly budgets for the transport team, prudently managing, authorising, recording and regularly reporting on all expenditure
• Ensure effective and efficient management of all resources; vehicle replacements, servicing, spares and fuel stocks.
• Manage and supervise a Deputy Transport Manager and a pool of 14 embassy drivers.
• Close supervision of the official pool of vehicles, ensuring valid documentation, proper maintenance, driver competence and adherence to health, safety and security regulations.
• Central point of contact for liaising and communicating with various customers, internal and external partners on all transport related matters. 
• Negotiation with commercial partners (dealers, garages, insurance agents, fuel suppliers) to ensure VFM for HMG on all transport related purchases and contracts
• Plan and co-ordinate logistical arrangements for VIP visits and up-country journeys

Resources managed (staff and expenditure): 

• Deputy Transport Manager and 14 Pool Drivers
• 1 armoured vehicle, 50 soft skinned vehicles, diesel fuel and vehicle spare parts stocks.
• Management of £140k operational running cost budget

Job Requirements

Essential qualifications, skills and experience 

• 3+ years of experience in Transport or Logistics management roles
• Experience of managing a large team to deliver a quality service in a high pressure environment
• Fluent in English and Amharic
• Strong interpersonal skills
• Strong negotiation skills
• Budgeting and Financial management experience
• Must hold a valid 3rd grade / equivalent driving license

Desirable qualifications, skills and experience 

• Relevant educational qualifications (Business and Logistics related Degree or Professional Qualification)

Required competencies 

Leading and Communicating, Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service

Application deadline: 24 September 2020

Grade: B3 (L)

Type of Position: Permanent

Working hours per week: 36

Region: Africa

Country/Territory: Ethiopia

Location (City): Addis Ababa

Type of Post: British Embassy

Number of vacancies: 1

Starting monthly salary: ETB 20,298.71

Start Date  2 November 2020

Other benefits and conditions of employment 

Learning and development opportunities (and any specific training courses to be completed):

Mandatory e-learning courses

On the job development opportunities

L&D opportunities throughout the FCO network

Working patterns:

Full-time position with core working hours between 08.00 -16.45 Monday to Thursday and 08.00-13.00 Friday. However, the jobholder will need to be flexible to respond to operational demands as need arises.

Additional information

Locally engaged staff of all grades will be entitled to paid annual leave as follows:

Up to 2 years 22 days

After 2 years services 25 days

After 5 years services 30 days

In addition to annual leave, the British Embassy observes up to a maximum number of 14 Ethiopian, British and Religious public holidays each year. A list of such Embassy holidays will be published each year. Office Staff required to work on these holidays will be granted time off in lieu or overtime where circumstances permit.

How to Apply

Please complete the application form in full as the information provided is used during screening.

Please check your application carefully before you submit, as no changes can be made once submitted.

The British Embassy will never request any payment or fees to apply for a position.

Employees recruited locally by the British Embassy in Addis Ababa are subject to Terms and Conditions of Service according to local employment law in Ethiopia.

All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. The responsibility lies on the successful candidate to;

Obtain the relevant permit

Pay the fees for the permit

Make arrangements to relocate

Meet the costs to relocation

Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.

Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5

Reference checking and security clearances will be conducted on successful candidates.

Please log into your profile on the application system on a regular basis to review the status of your application

All applicants must be legally able to work in Ethiopia with the correct visa/status or work permit.

The British Embassy in Addis Ababa is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. 

In addition to salary the successful applicant will receive provident fund, medical benefits, 22 days annual leave and 14 public holidays (after the probation period).

An out of hours call will be given if necessary.

The package also includes a good level of health insurance and an engaging working environment.

Interested and qualified applicants are encouraged to see full vacancy and apply through our job website: click on the position - Transport Manager B3 (20/20 ADD).

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.