Job Description

Vacancy No.:

IOM-CFA/0052/2020

Position Title:

Data Entry Clerk (On-Call Daily)

Duty Station: Semera, Ethiopia

Classification:

Special Short Term Daily Contract at G3 Level

Type of Appointment:

Six months with possibility of extension

Estimated Start Date:

As soon as possible

Posting Period:

03.09.2020 - 20.09.2020

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy.

Organizational Context and Scope:

Under the general supervision of the National Programme Officer and the direct supervision of the IOM Semera Sub-office Head and COVID 19 program focal point, the successful candidate will support the planning and execution of data entry requirements of the various programmes of Migration Management Unit. He/She will particularly be responsible for the following:

Responsibilities and Accountabilities

• Ensure the day to day collection of returnees’ biodata set at quarantine center and/or point of entry
• Ensure completeness of data collected before sending to the server through verifications and corrections
• Prepare source data by compiling, indexing, sorting and establishing entry priorities before data entry.
• Assist with data entry as may be required by the sub-office which includes, Livelihood, Transportation, M&E, Communications and Reporting programmes
•  Perform Data entry and conduct data validation after data entry
• Support sub-office in compiling returns data set on the basis of vulnerability to provide lifesaving assistance and medical referral.
• Organize and file the source data after data entry
• Liaise as data focal points at quarantine center/point of entry for further returns support
• Ensure data backup and restore procedures are implemented in accordance with IOM’s IT policies.
• Ensure data protection as per IOM Data protection principles 
• Prepare activity reports at the end of the data entry exercise
• Perform any other duties as may be assigned

Job Requirements

Required Qualifications and Experience:

Education

• University degree from an accredited academic institution in IT, Social Science or related field with a combination of relevant training and experience.

Experience

• Experience in working in direct contact with migrants
• Previous work experience in an international Organization (UN, IO, and NGO) in cross cultural field environment with the local communities is distinct advantage
• Excellent computer skills (MS Office, ODK/KOBO, basic database knowledge required)
• Good initiative and ability to plan and manage activities with limited supervision
• Capacity to work under pressure and hardship environment
• Personal commitment, efficiency, flexibility, and drive for results
• Ability to work harmoniously with colleagues from varied cultures and professional backgrounds

Languages

• Thorough knowledge of English languages is required.
• Knowledge of other local/international languages is advantageous.

Required Competencies

The incumbent is expected to demonstrate the following competencies:

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation
• Technological Awareness - displays awareness of relevant technological solutions

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address RECADDIS@iom.int, by 20 September 2020 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn’t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!

Posting period:

From 03 Sep 2020 to 20 Sep 2020