Infinity Advance Technology Solutions PLC (IATS) is a leading medical equipment distributor and technical service provider in Ethiopia. Currently the company needs to hire a qualified personnel as per the following details:

Job Summary: - The receptionist is responsible for providing secretarial, clerical, and administrative support for all departments

Responsibilities:

·         Receive, direct and relay telephone messages and fax messages

·         Receive and distribute mails and arrange for pickups

·         Greet and assist all visitors and take/provide adequate message when required

·         Assist with document management including filing, retrieving, and entering information into database

·         Provide secretarial support service as necessary

·         Post information on staff bulletin boards and update regularly

·         Maintain an updated employee telephone list and other contacts

·         Process office supply request and place orders

·         Assist in the planning and preparation of meetings, conferences, and conference telephone calls

·         Coordinate the repair and maintenance of office equipment and office facilities

·         Take part in administrative meetings to assure secretarial follow-through

·         As per the guidance of the primary supervisor, co-ordinate any events, meetings and occasions held by the program.

·         Ensuring that all arrangements are in place to ensure such events, meetings and occasions are successful

·         Provide support for all departments that are in line with the general concept of this position

·         Handles petty cash as required

·         Any other relevant duties as assigned by the supervisor

• Bachelor’s degree in Office Management; Secretarial services or related field.
• At least two years’ experience as a receptionist or in related field.
• Consistent, professional dress and manner.
• Excellent customer service skills
• Excellent written and verbal communication skills.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good time management skills.
• Experience with administrative and clerical procedures.
• Able to contribute positively as part of a team, helping out with various tasks as required.