Role and Responsibilities

• The implementation and / or maintenance of standard IMC procurement policies and procedures.
• Ensuring that procurement is carried out in accordance to IMC and donor-specific polices.
• Attend all the procurement committee meetings.
• Coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained.
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Ensuring that all Supplies, services and equipment’s required are delivered in time.
• Establishment and maintenance of ethical, professional working relationships with suppliers.
• Maintain supplier information for regularly purchased items, and be informed of current local market conditions.
• Support and provide the appropriate trainings for procurement and program staff as required.
• Manage Procurement staff (Assistant etc.).
• Advise the Senior Logistics officer of procurement-specific issues or improvements.
• Manage the vehicle pool.
• Any other duties or tasked delegated by Senior Logistics officer.

Expected Deliverables:

• Provide on-time, standard monthly reports to the Field Senior Logistics Officer.
• Generate and / or maintain an IMC Pre-qualified Vendor database.
• Generate and / or maintain comprehensive price list for goods, services and equipment’s purchased by IMC
• Produce routine cash Forecast / payments projections for Senior Logistics Officer and Finance.
• Submit monthly list of commitments to Senior Logistics Officer  and Finance
• Produce routine purchase status reports for Senior Logistics officer, Programs and Finance.
• Maintain the IMC Purchase Request Tracking & Metrics system and submit routine reports to the Senior Logistics officer.

·         Monthly fuel usage report Fuel Amortization.

Job Requirements:

• Knowledge of generic procurement procedures and practices (IMC or NGO experience advantageous).
• Familiarity with major donor and local regulations / laws advantageous.
• Three years’ work experience in procurement, at least one year in a supervisory capacity.
• Holder of a valid driving license
• Competent in spoken and written English
• Good mathematical skills.
• Competent use of PC especially spreadsheets.