Transport Management

Ø  Coordinates weekly transport plans; organises and follows up their daily implementations,

Ø  Collects daily check-up and weekly repair requests by Drivers; prepares a maintenance schedule for all vehicles; ensures that preventive maintenance system is strictly adhered to, proper inspection of vehicles maintenance is carried out and job cards completed on time,

Ø  Maintains and updates hard and soft copy of records and files related to vehicle maintenance and other operations,

Ø  Advises on spare parts requirements; submits orders of spare parts (including requests of fast moving) and items necessary for workshop purposes,

Ø  Ensures that spare parts request, purchase, issue and replacement are as per Concern’s logistics, transport and transport policy and procedures; maintains appropriate database for custody, reuse and discarding of used vehicle parts,

Ø  Monitors logbooks and vehicles charge sheet of Drivers on a weekly basis; compiles and submits monthly report of maintenance cost summary, fuel usage, personal mileage and KM analysis and submits with recommendations to the Programme Systems and Transport and Logistics Managers,

Ø  Ensures that Gondar vehicles are checked annually in accordance with Ethiopian traffic regulations and all Drivers have valid driving licences and conducted eye test as required,

Ø  Supervises the maintenance of high standard of Health and Safety within the working environment; ensures that the no-smoking policy is upheld within all the vehicles and workshop area,

Ø  Coordinates the scheduled and efficient re-fuelling of vehicles that takes into account the interest of all parties involved; i.e. vehicle users, Drivers, stores and etc., 

Ø  Responsible to manage rented vehicle based on Concern Worldwide transport policy and agreement signed with suppliers.

Ø  Responsible for practical application of safety and security guidelines in the area of transport and office compound.

Logistics Management

Ø  Supervises the receipt and dispatch of items by and to the PO store,

Ø  Ensures that all Concern stores (including field based satellite stores) are maintaining appropriate and accurate stock records,

Prepares monthly, quarterly, bi-annually and annually materials and commodity receiving and issuing reports for Head Office/North program office and user units Ø  and cross-checks and  updates user units with status of their inventory items on a monthly basis,

Ø  Follows-up the independent validation of accurate materials and commodities receipt by end users (partners, satellite stores at construction sites) and ensures proper maintenance of records at various levels of the PO; ensures the timely return of documents confirming receipts of materials issued from the PO,

Ø  Makes periodic field visit to ensure that materials issued are utilised according to laid down procedures;  undertakes random checks at field stores to monitor quality of storage and stock counts,

Ø  Makes recommendations to the Programme Management on steps to be taken to improve Inventories Management Systems and discarding of non-usable items,

Ø  Follows-up the timely renewal of warehouse/office rental and supply contract agreement,

Ø  Undertakes annual asset inventory in collaboration with pertinent Systems and Finance staff,

Ø  Supports the purchasing functions through the provision of dedicated vehicle, availing alternative in case of breakdown or repair,  expediting the repair and maintenance of the vehicle, etc.,

Financial management

Ø  Contribute to the planning & preparation of Transport & logistics unit annual budget & revision

Ø  Monitor the budget utilization of transport unit to ensure efficient utilization of allocated money

Ø  Ensures that spare parts procured through a contract agreement are genuine and delivered on time and settled timely to ensure smooth relation with clients;

HR

Ø  Participate in the recruitment of drivers and other transport and logistics staff

Ø  Coach and support transport & log team

Ø  Supervises and monitors the performance of all directly supervised staff; evaluates their performance against Performance and Development Review (PDR) and undertakes periodic assessments; maintains records related to their movement, benefit, etc

Networking

Ø  Create good net working with local transport authority to ensure PO vehicles are inspected annually for safety & insurance

Ø  Create network with suppliers and service providers

Reporting

Ø  Seek technical advice and get confirmation from Head Office/Area office transport unit for the fairness of the price of spare parts prior to processing payment to the supplier

Ø  Provide brief periodical Transport & logistics reports to line manager & HO transport & logistics Officer

Ø  BSc Degree in Logistics/Transport, Supply Management, Management &related fields with minimum of three years or Diploma five years relevant experience

Ø  Computer literate

Ø  NGO experience in emergency projects is an advantage

Ø  Good communication and report writing skills

Ø  Ability to communicate effectively in both oral and written English.

Ø  Good interpersonal skills and team player with sensitivity to cultural diversity

Ability to work under pressure

Competencies:

Knowledge of participatory approaches

Ø  Ability to work with teams at distance and good team player

Ø  Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report

Ø  Strong interpersonal and communication skills

Computer proficiency