Purpose of the job

The major purpose of the job is to facilitate back-office tasks of technical procurement. This includes daily CMMS & Local Purchase follow up system updates, payment facilitation, RN facilitation, maintaining purchase information in a secured manner, make easy for access & issuance upon request.

Main duties & responsibilities

• Register & allocate new RFQ to the purchaser.
• Submit price to the system, to upload PFI [Proforma Invoice] to the system.
• Prepare PA [Payment Authorization, Suspense] & facilitate payment.
• Collect the pipeline purchase status & update daily to the system.
• Respond timely to all query from CMMS team on cleaning
• outstanding purchases.
• Offer full & timely clarification for finance & user units.
• Upload CASI [Cash Sales Invoice] to the system.
• Facilitate RN issuance, after item delivery to store, and submit complete
• document to finance for the closure of purchase.
• Maintain all relevant purchase documents safely in a secured manner
• & make accessible to relevant bodies.
• Follow all purchase request in the site & work jointly with Buyer
• to make efficient & effective purchases.
• Generate the periodical reports as required by users.
• Carry out the Technical buyer driver tasks in his/her absence/workload.
• Make timely & full response to all query from Central procurement team &
•  obey instructions accordingly.
• Carry out other supportive tasks in the department, during staff absence/workload.

• Have intermediate knowledge of Microsoft applications (especially MS Word, MS Excel, MS Outlook)
• Hand on skill to communicate the suppliers & requestors on mail.
• Ability to work on Database
• Skill to work on Web-based Local Procurement follow up system,
• The right attitude to be a good team player,
• Ability to respond to urgencies,
• Result oriented, attention to detail.
• Respect the company rules & regulations of safety.

Expected Education and Experience

• Field of a stream: Management Information System, Computer Science/ ICT, Supply Chain Management, Business Management, related discipline.   
• 2-year direct work experience in similar responsibility or industry.