About Roots Ethiopia

Roots Ethiopia is a 501(c) 3 non-profit organization incorporated under the Wisconsin Statutes in the United States of America. Roots Ethiopia is registered as a Foreign Charity by the Federal Democratic Republic of Ethiopia with Agency for Civil Society Organizations (ACSO), under Registration No. 3847. It works together with local communities to improve schools, educate children, and enable livelihoods. These are community priorities, so they’re our priorities.

The overall objective is to improve access to and quality of primary education in Ethiopia. Specific objectives include:

a)     To provide learning resources for under-resourced primary schools;

b)     To provide school sponsorships for underprivileged students;

c)      To provide income generating grants for poor families with school children;

Roots Ethiopia currently implements projects in 4 zones of Southern Nations Nationalities and People Region, Ethiopia. RE invites you, the qualified candidate, to apply for the following position;

Job Summary:

The HR and Operations Coordinator ensures smooth Human Resources management and operations support services of the organization building accepted systems and procedures for the organization as well as for the partners. S/he is responsible to design/review and implement appropriate HR and operations support services including procurement, logistics, property management, etc.  S/he is responsible to compile, generate and submit/share appropriate HR and operations reports to internal and external users in timely manner.

Specific Roles and Responsibilities

The HR and Operations Coordinator will:

• Oversee the HRM and operations management activities of the organization under the guidance of the Country Manager;
• Produce timely and accurate HRM and operations support reports for the organization;
• Prepare and analyze HR plan and budgets, and make recommendations on expenditures;
• Review and monitor HR and operations support expenditures to ensure that program funds are utilized appropriately by the end of the fiscal year;
• Provide orientation and training to staff on cost-effective management;
• Plan and coordinate procurement activities and oversea performance;
• Design and monitor proper establishment and maintenance of stores and properties;
• Establish a just recruitment process to build a cadre of competent and committed staff;
• Develop HR management tools in line with Roots Ethiopia policies and standards, including job descriptions, salary scales, performance evaluations, disciplinary processes per Roots Ethiopia policies and protocols;
• Administer employee files for accurate payment of benefits or allowances;
• Review personnel records, staff contracts, leave reports, timesheets, training schedules, travel reimbursement and other related documents;
• Support procurement, and obtain approvals from the Country Manager on purchases related to the project;
• Maintain assets list, supervise inventory of store items, and conduct regular verification;
• Create opportunities for staff personal learning and professional development;
• Review project documents, and provide support on forecasting HR and operations budget;
• Maintain office legal documents including license/registration certificates, TIN document, etc.;
• Follow up on office license registration and renewal, property ownership documents issuance and renewal, etc.;
• Oversee the security of staff and facilities, and maintain up-to-date policies and protocols for organizational care of resources;
• Provide oversight and management of Roots Ethiopia assets, accounts, outsourced information technology equipment, service providers, utilities and subscriptions;
• Design and maintain records for all service contracts including office and space lease, services agreements, etc.
• Supervise, coach, train and evaluate performance of staff under her/his supervision;
• Perform other duties as required 

Department: Operations Support

Reports To: Country Manager

Required Qualification, Experience & Skills:

• Have at least University Degree in HR, Management, Business Administration or other related disciplines
• Has 6 years of relevant work experience
• Has excellent MS Office application skills including MS-Word, MS-Excel, MS-Access, MS-Power point, etc.
• Proficiency in English and Amharic languages is desired
• Excellent coordination and supervisory skills
• Has excellent coordination and time management skills
• Be a good team player

Required Travel: Occasional travels within project implementation areas

Key Working Relationships: Programs Coordinator, Project Manager, MERL Coordinator, and Finance Officer